Criteria and Application Procedures for Adjunct Professorship
We are obliged to follow the terms stipulated in the Collective Agreement between the University of Ottawa and the Association of Professors of the University of Ottawa as summarized below:
- *188.8.131.52 A scholar, an artist or a professional may be appointed as an adjunct professor in a University of Ottawa academic unit, for the purpose of performing a specific and valuable academic function -- such as supervising internships, research or theses, or conducting seminars, workshops or special classes -- which is not in the circumstances performed by members of the academic staff.
- *184.108.40.206 The term of appointment of an adjunct professor shall not exceed sixty (60) months but there shall be no limit on the number of reappointments.
- *17.5.3 Consultation In the matter of appointment or reappointment of sessional lecturers or adjunct professors, the decision is made by the employer after consultation with the department concerned and its chair. The procedures governing such consultation shall be established by the department assembly.
Individuals interested in an Adjunct Professorship as well as obtain supervisory rights in the Department of Biochemistry, Microbiology and Immunology:
- Submit a letter of intent in writing to the Chair of the department Dr. Daniel Figeys. Applicants should outline their reasons for seeking an Adjunct Professorship. If a member is also interested in applying for supervisory rights, this request may be submitted at the same time as the request for adjunct. Simply add the request in the body of the letter of intent. For example: "Please accept my application for an Adjunct Professorship with supervisory rights within the Department of Biochemistry, Microbiology and Immunology."
- Provide three letters of support, one from the Director where you hold your main appointment, and the other two from colleagues where you hold your main appointment and/or from the Department of Biochemistry, Microbiology and Immunology.
- Submit a copy of an up-date curriculum vitae prepared in the OCGS format, describing education, academic and teaching experience, publications, honours, and sources and amounts of current research funding.
- Provide a brief statement about your proposed involvement in departmental programs and activities (e.g. teaching, supervision of students, committee membership etc.) by filling out an "Expected Contributions form for new Adjuncts.” Please be specific in your proposed contributions to teaching i.e. provide course codes of courses you may be interested in teaching. (e.g. TMM4012 as an evaluator in Honours Research Poster Day or as a supervisor of honours student; BCH5366/BCH8366 or MIC5366/MIC8366 as an evaluator in MSc/PhD poster day or seminar day). If you are not sure of the courses, please contact the directors of the graduate programs: Dr. Subash Sad (Microbiology and Immunology) at: Subash.firstname.lastname@example.org, Dr. John Baenziger (Biochemistry) at: email@example.com, Dr. Jean-François Couture, Director of the Translational Molecular Medicine undergraduate honors program at: firstname.lastname@example.org, and Dr. Daniel Figeys for undergraduate courses in microbiology at: email@example.com.
- Submit a short-form curriculum CV.
- Please note that all documents need to signed and dated
- Please mail (email submissions will be accepted) all documents to: Doris Peixoto, Senior Administrative Officer, University of Ottawa, Department of Biochemistry, Microbiology and Immunology, 451 Smyth Road, Room 4103, Ottawa, ON K1H 8M5 or BMIAdminOfficer@uottawa.ca.
- Requests will be considered by the Departmental Teaching Personnel Committee (DTPC). Applicants may be asked to present a research seminar and to meet with members of the department.
In assessing applications for adjunct professorships, Section 17.5 of the Collective Agreement will apply. The departmental DTPC and assembly will consider the involvement of these candidates in the following areas:
- Evidence of academic excellence: for example, independent peer-reviewed research funding or equivalent.
- A research focus that is directly linked to the fields of biochemistry, microbiology and immunology.
- Commitment of the candidate to become involved in departmental activities and programs - e.g. teaching, membership on departmental committees, research collaborations, attendance at departmental seminars, graduate student supervision.
- Current and future ability of candidate to offer sound training to graduate students in an area of research relevant to this department. Only members with supervisory rights may take on students.
- In order to maintain a continued link with students who are studying off-site, Adjunct Professors who wish to take on graduate students will be asked to identify a core member of the department, who has supervisory rights, to act as a co-supervisor.
- In the case of applications for adjunct professorship, an individual may be considered for appointment when he or she performs a function as outlined in section 220.127.116.11 of the Collective Agreement, but does not fulfil the other criteria above.
After the applicant's seminar and meeting with staff, members of the departmental assembly should convey their recommendation to the DTPC. The DTPC and the Chair will then vote, and forward their recommendation for appointment to the Dean. Once a final decision has been made by the Joint Committee, the candidate will be notified in writing.
Conditions for Adjunct Professor Status
- A candidate for Adjunct must have the following:
- a PhD degree or equivalent
- be appointed by a research institute, government department/agency or Industrial company. The industrial applicants need to demonstrate their ongoing research activity that can be sustained
- show research and/or teaching activities
- Adjunct professors who have graduate students will be expected to make a defined contribution to academic services/programs in the department, at least to their number of graduate students. The contribution per student could be as follows:
- teaching in undergraduate or graduate programs, as required
- member of thesis advisory committees
- examiner on Ph.D. comprehensive examinations
- examiner on M.Sc. and Ph.D. thesis defences
- pre-submission reader of theses
- supervision of B.Sc. Honours Research Project
- participation in the departmental seminar program
- The candidate must acknowledge his/her affiliation with the department in scholarly publications and communications. Contributions to scholarly publications or other communications by students registered in the department will be identified as coming from the Department of Biochemistry, Microbiology and Immunology.
Relation to the Department
- Adjunct professors are encouraged to participate in departmental assemblies. They will receive copies of the agenda and minutes of departmental assembly meetings, and participate fully in meetings as non-voting members.
- Adjunct Professors will be included in any university or departmental publications listing research supervisors and/or areas of research.
- Applications of all qualified applicants for graduate studies will be made available to those Adjunct Professors have supervisory rights.
- Adjunct staff who have supervisory rights will have equal access to information, and will be eligible for memberships on committees dealing with Graduate Studies and Research.
- Students in the graduate program supervised by Adjunct Professors are subject to the same conditions and benefits as other students in the program (admission procedures, supervisory committees, seminar attendance, course requirements, photocopying privileges).
- Departmental laboratory equipment will be available to adjunct staff and their graduate students, if such equipment is not available through the principal department.
Renewal of Adjunct appointment
When an Adjunct professorship is due for renewal, a member should submit the following:
- Submit a request in writing to the Chair of the department, Dr. Daniel Figeys outlining the reasons for seeking renewal of their adjunct professorship. If the applicants’ supervisory rights is due for renewal as well, this request may be submitted at the same time. This request will need to be mentioned in the letter of intent.
- Submit a copy of an up-to-date curriculum vitae prepared in the OCGS format, describing education, academic and teaching experience, publications, honours, and sources and amounts of current research funding.
- Provide a brief statement about your involvement in departmental programs and activities for the past 5 years (e.g. teaching, supervision of students, committee membership etc.) by filling out a "Past contributions form" as well as an "Expected contributions form." Please be specific in your past and proposed contributions to teaching i.e. provide course codes of courses you have taught or may be interested in teaching. (e.g. TMM4012 as an evaluator in Honours Research Poster Day or as a supervisor of honours student; BCH5366/BCH8366 or MIC5366/MIC8366 as an evaluator in MSc/PhD poster day or seminar day).
- Please note that all documents need to signed and dated.
- Please mail (email submissions will be accepted) all documents to: Doris Peixoto, Administrative Officer, University of Ottawa, Department of Biochemistry, Microbiology and Immunology, 451 Smyth Road, Room 4103, Ottawa, ON K1H 8M5 or BMIAdminOfficer@uottawa.ca
The Departmental Teaching Personnel Committee will then re-assess the appointment, using the same criteria stipulated for initial appointments.
For more information please contact Doris Peixoto