Cross-appointments

We are obliged to follow the terms stipulated in the Collective Agreement between the University of Ottawa and the Association of Professors of the University of Ottawa (APUO) as summarized below:

Cross-Appointment

*17.4.1.1 A cross-appointment reflects the active and substantial involvement of a faculty member in the teaching, research, development of academic programs, or supervision of graduate students, in more than one department.

*17.4.1.2 A cross-appointment comprises:

(a) a principal appointment in a specified department (the principal

department); and

(b) one or more secondary appointments in other departments (the secondary

           departments) in the same faculty or in other faculties

*17.4.1.3 A cross-appointment shall be for a term not exceeding five (5) years and is

renewable.

*17.4.1.4 A member's academic rank in the principal department and in the secondary

*17.4.1.5 The provisions of 17.4 apply, mutatis mutandis, to cross-appointments of non-members.

17.4.2 Procedures

*17.4.2.1 Decisions regarding a member's application for cross-appointment shall be

made by the deans of the faculties concerned after receiving recommendations

from all concerned chairs, DTPCs, and FTPCs.

*17.4.2.2 Before the submission of the recommendations for a cross-appointment, the member shall be notified in writing by her dean as to:

                (a) the effect of the proposed cross-appointment on the member's

                responsibilities in terms of research, supervision, teaching or community

                service;

                (b) the effect of the proposed cross-appointment on the member’s privileges

                and whether the member will or will not have full membership in the

                assembly of her proposed secondary department(s).

*17.4.2.3 Where this agreement calls for the consideration of a matter by the member's chair or dean or by a TPC, it is understood that these shall be the chair, dean or TPC corresponding to the member's principal appointment. In all such instances, at the request of the member, chairs and TPCs of the member's secondary department(s) shall be consulted regarding the matter under

consideration and their written opinions or recommendations shall be placed in the member's file. This process will apply, mutatis mutandis, for all members in interdisciplinary programs that have been agreed to by the parties and that are listed in Appendix H, it being understood that members shall be appointed to a principal department/school. This list will be reviewed from time to time by the parties.

Application Procedures

Individuals interested in a Cross-appointment in the Department of Biochemistry, Microbiology and Immunology, as well as, obtain supervisory rights should:

  • Submit a letter of intent in writing to the Chair of the department Dr. Daniel Figeys. Applicants should outline their reasons for seeking a cross-appointment. If a candidate is also interested in applying for supervisory rights, this request may be submitted at the same time as their request for a cross-appointment. Simply add the request in the body of the application letter. For example: “Please accept my application for a Cross-appointment as well as supervisory rights with the Department of Biochemistry, Microbiology and Immunology.”
  • Obtain a brief letter of support from the Chair of the department where you hold your main appointment, supporting the cross-appointment with supervisory rights in this department.
  • Enclose a copy of an updated curriculum vitae prepared in the OCGS format describing education, related experience, publications, honours, sources and amounts of current research funding.
  • Provide a brief statement about your proposed involvement in BMI departmental programs and activities (e.g. teaching, supervision of students, committee membership etc.) by filling out an "Expected Contributions form for new Cross-appointments.” Please be specific in your proposed contributions to teaching i.e. provide course codes of courses you may be interested in teaching. (e.g. TMM4012 as an evaluator in Honours Research Poster Day, or as a supervisor of an honours student; BCH5366/BCH8366 or MIC5366/MIC8366 as an evaluator in MSc/PhD poster day or seminar day). If you are not sure of the courses, please contact the directors of the graduate programs: Dr. Subash Sad (Microbiology and Immunology) at: Subash.sad@uottawa.ca, Dr. John Baenziger (Biochemistry) at: john.baenziger@uottawa.ca, Dr. Jean-François Couture, Director of the Translational Molecular Medicine undergraduate honours program at: jean-francois.couture@uottawa.ca, and Dr. Daniel Figeys for undergraduate courses in microbiology at: dfigeys@uottawa.ca.
  • Please mail (email submissions will be accepted) all documents to: Doris Peixoto, Senior Administrative Officer, University of Ottawa, Department of Biochemistry, Microbiology and Immunology, 451 Smyth Road, Room 4103, Ottawa, ON K1H 8M5 or BMIAdminOfficer@uottawa.ca.
  • Requests will be considered by the Departmental Teaching Personnel Committee (DTPC). Applicants may be asked to present a research seminar and to meet with members of the department.
     

In assessing applications for cross-appointment, Section 17.4 of the Collective Agreement between 17.4.1 and 17.4.2.3 will apply. The departmental DTPC will consider the potential involvement of these persons in the following areas:

  • Evidence of academic excellence: for example, independent peer-reviewed research funding or equivalent.
  • A research focus that is directly linked to the fields of biochemistry, microbiology and immunology.
  • Commitment of the professor to become involved in departmental activities and programs - i.e. teaching, membership on departmental committees, research collaborations, attendance at departmental seminars, graduate student supervision.
  • Ability of the candidate to offer sound training to graduate students in an area of research complementary to this department. This is relevant only for those applicants who have supervisory rights or who will be applying for supervisory rights. Procedures for application of supervisory rights through the Department of Biochemistry, Microbiology and Immunology will be forwarded to interested applicants upon request, or are available on our website.
  • Expect to contribute to the departmental seminar program.
  • After the applicant's seminar, members of the departmental assembly should convey their recommendation to the DTPC. The DTPC and the Chair will then vote, and forward their recommendation to the Faculty Teaching Personnel Committee. Once a final decision has been made by the Joint Committee, the candidate will be notified in writing.

Conditions for Cross-appointments

  • Cross-appointees from Clinical Departments will not normally concurrently hold cross- appointments to other Basic Science Departments.
  • Cross-appointees who have graduate students will be expected to make a defined contribution to academic services/programs in the department such as:
  1. teaching in undergraduate or graduate programs, as required
  2. member of thesis advisory committees
  3. examiner on Ph.D. comprehensive examinations
  4. examiner on M.Sc. and Ph.D. thesis defences
  5. presubmission reader of theses
  6. supervision of B.Sc. Honours Research Project
  7. participation in the departmental seminar program
  • The performance of teaching and academic service to the department will provide a basis for requested assessments and for re-appointment after each 5 year term. For this purpose, a cross-appointee will be requested to submit an Annual Report of Activities as related to the Department of Biochemistry, Microbiology and Immunology.
  • The professor must acknowledge his/her affiliation with the department in scholarly publications and communications. Contributions to scholarly publications or other communications by students registered in the department will be identified as coming from the Department of Biochemistry, Microbiology and Immunology.

Relation to the Department

  • Cross-appointed professors are encouraged to participate in departmental assemblies. They will receive copies of the agenda and minutes of departmental assembly meetings, and participate fully in meetings as non-voting members.
  • Recommendations by the department on matters such as tenure and promotion will be based on the same criteria as for regular full-time members.
  • Cross-appointees will be included in all university and departmental publications listing research supervisors and/or areas of research.
  • Applications of all qualified applicants for graduate studies will be made available to those professors who have supervisory rights.
  • Students in the graduate program supervised by cross-appointed professors are subject to the same conditions and benefits as other students in the program (admission procedures, supervisory committees, seminar attendance, course requirements, photocopying privileges).
  • Departmental laboratory equipment will be available to the professor if such equipment is not available through the principal department.

Renewal of Cross-appointment

When a cross-appointment is due for renewal, a member should submit the following:

  • Submit a request in writing to the Chair of the department, Dr. Daniel Figeys outlining the reasons for seeking renewal of their cross-appointment. If the applicants' Faculty of Graduate and Postdoctoral Studies (FGPS) membership is due for renewal as well, this request may be submitted at the same time. This request will need to be mentioned in the application letter.
  • Obtain a brief letter of support from the Chair of the department where you hold your main appointment, supporting the renewal of cross-appointment (and FGPS membership if applicable) in this department
  • Submit a copy of an up-dated curriculum vitae prepared in the OCGS format describing education, academic and teaching experience, publications, honours, and sources and amounts of current research funding
  • Provide a brief statement about your involvement in BMI departmental programs and activities for the past 5 years (e.g. teaching, supervision of students, committee membership etc.) by filling out a "Past contributions form" as well as an "Expected contributions form." Please be specific in your past and proposed contributions to teaching i.e. provide course codes of courses you have taught or may be interested in teaching. (e.g. TMM4012 as an evaluator in Honours Research Poster Day, or as a supervisor of an honours student; BCH5366/BCH8366 or MIC5366/MIC8366 as an evaluator in MSc/PhD poster day or seminar day).
  • Please note that all documents need to signed and dated
  • Please mail (email submissions will be accepted) all documents to: Doris Peixoto, Senior Administrative Officer, University of Ottawa, Department of Biochemistry, Microbiology and Immunology, 451 Smyth Road, Room 4103, Ottawa, ON K1H 8M5 or BMIAdminOfficer@uottawa.ca.

The Departmental Teaching Personnel Committee will then re-assess the appointment, using the same criteria stipulated for initial appointments.

NEW OR RENEWAL APPLICATION PROCEDURE FOR CANDIDATES FROM ANOTHER UOTTAWA FACULTY DEPARTMENT

Candidates from another Faculty department who wish to apply for or renew their cross-appointment will need to submit a letter of intent, updated ocgs CV and an expected contributions form to the Chair of the department. For renewals, the candidate will need to submit a past contributions form as well. The DTPC will view the application package and make their recommendation. A letter along with the package will be sent to the Dean. The file will then be presented at the FTPC meeting. The FTPC will make their recommendation and the package along with the recommendation and excerpt of the minutes will be sent to the Dean of Faculty of the candidate’s main appointment. The Dean will contact the DTPC of the candidate’s department where they will make their recommendation.

  • Submit a letter of intent in writing to the Chair of the department Dr. Daniel Figeys. Applicants should outline their reasons for seeking a cross-appointment or renewal of cross-appointment.
  • Enclose a copy of an updated curriculum vitae prepared in the OCGS format describing education, related experience, publications, honours, sources and amounts of current research funding.
  • Provide a brief statement about your proposed involvement in BMI departmental programs and activities (e.g. teaching, supervision of students, committee membership etc.) by filling out an "Expected Contributions form for new Cross-appointments.” Please be specific in your proposed contributions to teaching i.e. provide course codes of courses you may be interested in teaching: (e.g. TMM4012 as an evaluator in Honours Research Poster Day, or as a supervisor of an honours student; BCH5366/BCH8366 or MIC5366/MIC8366 as an evaluator in MSc/PhD poster day or seminar day). If you are not sure of the courses, please contact the directors of the graduate programs: Dr. Subash Sad (Microbiology and Immunology) at: Subash.sad@uottawa.ca, Dr. John Baenziger (Biochemistry) at: john.baenziger@uottawa.ca, Dr. Jean-François Couture, Director of the Translational Molecular Medicine undergraduate honors program at: jean-francois.couture@uottawa.ca, and Dr. Daniel Figeys for undergraduate courses in microbiology at: dfigeys@uottawa.ca. (For renewals the candidate will need to submit a “Past contributions form.”
  • Please mail (email submissions will be accepted) all documents to: Doris Peixoto, Senior Administrative Officer, University of Ottawa, Department of Biochemistry, Microbiology and Immunology, 451 Smyth Road, Room 4103, Ottawa, ON K1H 8M5 or BMIAdminOfficer@uottawa.ca.
  • Requests will be considered by the Departmental Teaching Personnel Committee (DTPC). Applicants may be asked to present a research seminar and to meet with members of the department.
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