Updates regarding COVID-19

COVID-19

Update 21

May 21, 2020 12:04 p.m.
 

Dear faculty, learners and staff,

As the warm weather descends upon the city, we at the Faculty of Medicine embrace the hope and rejuvenation of spring as we join the world in carefully feeling our way to partial normalcy.

Last week I shared with you preliminary plans to get our research back on track, which is of critical importance to our research-intensive institution given our strengths in this area. Many continue to work from home, but I am delighted by our many opportunities to work, learn and celebrate alongside one another in the weeks and months to come.

Our days are brightened by the excitement of impending Convocation, a milestone in the lives of our learners as we celebrate their achievements and thank them for making us proud. While the handshakes and hugs are missing this year, we can still share in the day together and witness the joy in each other’s faces via the wonders of technology. How lucky we are to have this opportunity. Please stay alert for communications about how you and your families can participate in this special time.

I also encourage you to attend our upcoming virtual town halls to reconvene with colleagues and discuss what matters to you. Ask questions of me and your Executive Leadership Team on May 27 and June 16, or of the uOttawa president and VPs on June 2 – or all of these! They are opportune occasions to discuss COVID issues or affairs of the Faculty and University in general.

Next week you will receive our MedPoint newsletter in your inbox as we continue to highlight our research and successes in navigating COVID-19. Our 75th anniversary celebrations continue with the theme of Education for May and June, and this month, we shine a light on how teachers and learners alike are adapting in these unprecedented times, with stories of innovation and of challenges overcome.

Remember that your Executive Leadership Team is here for you, and we wish to support you in in any way we can. You can reach out to me anytime by emailing infomed@uOttawa.ca.

Please continue to follow us on Twitter @uOttawaMed,for further updates, and take a moment to visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

TOWN HALLS:
  • Virtual Town Hall with the Dean of the Faculty of Medicine

Wednesday, May 27, 2020 - 5:00 p.m. to 6:00 p.m. – Register here.

Tuesday, June 16, 2020 - 5:00 p.m. to 6:00 p.m. – Register here.

Please join the conversation at a town hall virtual meeting with the dean, Faculty of Medicine, Bernard Jasmin and the Executive Leadership Team. This is your opportunity to raise issues that matter to you.
Dr. Jasmin will briefly address the group, after which we will move to a question-and-answer period. 
All staff, faculty and learners are welcome.

 

  • Reminder: Virtual Town Hall with the uOttawa President and Vice-Presidents - devoted solely to the Faculty of Medicine

Tuesday, June 2, 2020 - 6:00 p.m. to 7:00 p.m. – Register here.

Please join the conversation at a town hall virtual meeting with Jacques Frémont, president and vice-chancellor; Jill Scott, vice-president, academic and provost; and Sylvain Charbonneau, vice-president, research. This is your opportunity to raise issues that matter to you.


Mr. Frémont along with Dr. Scott and Dr. Charbonneau will briefly address the group, after which we will move to a question-and-answer period. 
All staff, faculty and learners are welcome.

 

  • NOTE: for all town halls, please register to confirm your attendance; then, join the meeting by clicking on the link that will be sent to you in advance.

 

COVID-19 RESEARCH:
  • Dr. Marc Ruel is a professor in the Departments of Surgery and Cellular and Molecular Medicine, and M. Pitfield Chair & Head, Division of Cardiac Surgery at the University of Ottawa Heart Institute:

Dr. Ruel is one of 14 cardiac experts from around the world who contributed to a report soon to be published in The Annals of Thoracic Surgery. The recommendations of the consortium, based in 19 countries and representing a wide spectrum of experience with COVID-19, provide a framework for the safe and optimized resumption of cardiac surgery care, research and education during the SARS-CoV-2 era.

He is also the senior author on a paper in AHA journal Circulation, quantifying the experience and changes implemented in response to the COVID-19 pandemic across cardiac surgery centres participating in an international research consortium.

Both pieces were a joint effort between the University of Ottawa, Cornell U in New York and Cedars Sinai in Los Angeles.

 

  • Have you received funding for COVID-19 research? We invite you to share the details of your project (50-word summary of your research) so that we can continue to promote our role in the collaborative research efforts across the nation and worldwide.

 

FRONTLINE WORKERS:
  • Frontline Legal Support is an initiative supporting frontline workers by providing free legal Wills and Powers of Attorney to these individuals during the COVID-19 pandemic. The team aims to offer frontline workers some peace of mind as they work hard to keep us safe. Find out more here, or contact the team for general inquiries.

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • For faculty members and learners, please review the updates expected to be posted today on UGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:

Gathering feedback on virtual learning

Pre-clerkship: practical and final exams

Clerkship: PPE training; career planning; practice tests

Virtual graduation ceremony

 

UNIVERSITY OF OTTAWA:

Summary: Despite the disruption caused by COVID‑19, our Spring Convocation will still take place. uOttawa's virtual convocation ceremonies for its 10 faculties will begin on Monday, June 15 and will roll out over the course of the week. Students will receive an invitation specific to their faculty. When the week of virtual convocation has concluded, diplomas will be sent to them by mail.

 

Summary: A campus committee is working closely with public health authorities on a number of different scenarios for a progressive return to campus for students and employees. Clearly, it will not be business as usual for several months. For now, most employees will continue working from home. The first step of uOttawa’s progressive return will be reopening our research labs. More details will be provided as soon as plans develop over the coming weeks.

 

WELLNESS:
  • Please continue to consider how you might benefit from the various wellness resources available from the Faculty and the University.

Our Wellness Office has launched an updated, comprehensive resource page to ensure we offer the resources most relevant and timely to you.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 20

May 14, 2020 1:01 p.m.
 

Dear faculty, learners and staff,

The tulips are blooming in our beautiful city, and our thoughts are turning to the warm weather ahead and how best to enjoy it. Given the confines laid out by our public health experts I do hope you find new and unique ways to exercise and take in the sunshine and fresh air, so important for everyone’s well-being.

On the research front, plans are unfolding around the province as life slowly and cautiously seems to be moving toward its pre-pandemic state. I am excited to share the news that the University and the Faculty of Medicine are working together to plan a phased approach, in accordance with provincial guidelines, to get our researchers back to their benches. Our Return-to-Research Committee is discussing scenarios for the first phase; the broader research community will be included in the conversation as details begin to emerge. Keep an eye out for updates from the Research Office.

Earlier this week, the University announced that all courses will have a distance-learning option in the fall semester. The situation is fluid, and plans continue to depend on the public health guidelines in place at that time. I encourage you to review the details about how this might affect your teaching and studies. While I wish we could see you all in person, we will continue to follow the University’s lead. Whether face-to-face teaching or mostly e-learning, the future of the Faculty of Medicine remains bright thanks to our talented educators and inspirational learners!

As I mentioned in my last message, we invite you to attend the president’s virtual town hall on June 2, an occasion that uOttawa leaders have devoted solely to the Faculty of Medicine. Take advantage of this golden opportunity to discuss anything that is on your mind with President Frémont and the University VPs. Find more details below, and register here. All FoM faculty, learners and staff are welcome!

And remember, we are always here for you! Your Executive Leadership Team is eager to support you in any way we can in this challenging time. You can reach out to me anytime by emailing infomed@uOttawa.ca.

Please continue to follow us on Twitter @uOttawaMed for further updates, and take a moment to visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.


Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

TOWN HALLS:
  • Virtual town hall with uOttawa president and vice-presidents:
    • Please join the conversation at a town hall virtual meeting with Jacques Frémont, president and vice-chancellor; Jill Scott, vice-president, academic and provost; and Sylvain Charbonneau, vice-president, research.
      This is your opportunity to raise issues that matter to you!
      uOttawa president Mr. Frémont along with Dr. Scott and Dr. Charbonneau will briefly address the group, after which we will move to a question-and-answer period.
      Tuesday, June 2, 6 to 7 p.m.
      All staff, faculty and learners are welcome.
      Please register to confirm your attendance; then, join the meeting by clicking on the link that will be sent to you in advance.
  • Virtual town hall with your Executive Leadership Team:
    • Your Executive Leadership Team will hold a virtual town hall toward the end of May; details to come.

 

FRANCOPHONE AFFAIRS:
  • Francophone Affairs presents a new webinar to help you in your role of distance teaching (offered exclusively in French):
    • J’apprends à mieux utiliser TEAMS et les applications connexes afin de favoriser la participation – Register here.
      Mercredi 20 mai, 17 h
    • Learning objectives:
      • Utiliser facilement de nouveaux outils pour partager des fichiers avec les étudiants lors d’une session d’enseignement sur TEAMS
      • Expliquer les fonctions de TEAMS à un autre professeur
      • Explorer diverses options pour travailler ensemble sur un tableau partagé​​​​​​​
      • Poser des questions par rapport aux défis qu’ils ont rencontrés 

 

INTERNATIONAL AND GLOBAL HEALTH OFFICE (IGHO):
  • IGHO wishes to thank the more than 650 learners, personnel, clinicians, researchers and faculty who registered to one or more of its webinars on the COVID-19 crisis. 

 

INTERNATIONAL TRAVEL:
  • Instructions regarding university-related international travel for the remainder of 2020 will be communicated as they are finalized.

 

RESEARCH OFFICE:
  • Return-to-Research planning:
    • While complying with health and safety requirements and in accordance with the Province of Ontario’s Framework for Reopening Our Province, the University of Ottawa and Faculty of Medicine have begun planning to support a progressive and phased approach to return to research for Roger Guindon Hall and Peter Morand sites.
    • The Office of the VP Research has provided new information regarding the uOttawa Research Restart and the Faculty of Medicine’s Return-to-Research Committee met for the first time last week to discuss possible scenarios for the first phase of return to research. As the working framework and additional details become available, we will consult with the broader research community.
    • Please view the Research Office’s dedicated COVID-19 page for details added yesterday, including the full message from The Office of the VP Research.

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • For faculty members and learners, please review the updates expected to be posted today on UGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Pre-clerkship: final examinations
    • Clerkship: exams; facilitated sessions; Telemedicine curriculum; housing; rural rotations; date of return to clinical studies; MCCQE Part 1 CDM and MCQ practice tests

 

UNIVERSITY OF OTTAWA:
  • On May 11, the University announced its plans for the fall term.
    • uOttawa summary: We have adapted quickly with a flexible approach towards learning and student life to ensure that you can start or resume your studies no matter what situation we face regarding the pandemic. Therefore, all our courses, with some exceptions, will include a distance-learning option in the fall. Whether you are an international student or a Canadian who cannot come to Ottawa, you will be able to learn from home without having to be physically present on campus…. Each Faculty will determine whether specific in-person courses can go ahead.
    • Read the full announcement.

 

ONGOING:

 

COVID-19 RESEARCH:
  • Have you received funding for COVID-19 research? We invite you to share the details of your project (50-word summary of research goal, timing and funding) so that we can continue to promote our role in the collaborative research efforts across the nation and worldwide.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 19

May 7, 2020 11:45 a.m.
 

Dear faculty, learners and staff,

In this eighth week of working and learning from home, we may be feeling pent up and anxious to see our peers and colleagues. For those in isolation, perhaps we have realized how the people that surround us every day make up part of our family, and we appreciate them more than ever for the support and structure they bring to our daily lives.

Know that you yourself are missed very much, be it by your office colleagues and lab peers, a learner you helped to guide on their path, or your patients. One thing is for sure – the Faculty misses you; and although it may be some time yet, we look forward to the day when we can all be together again. We’ll then be able to thank all of you in person, and in particular those working hard on the front lines who haven’t had the opportunity of working or learning from home.

Meanwhile, I’d like to offer you a chance to break the isolation and connect online with your faculty and university colleagues at the June 2 Faculty Council meeting. President Frémont will be attending a portion of the virtual meeting, which we invite you to attend – details to come, but mark your calendars for this event which should take place at or shortly after 5 p.m.

This week is Mental Health Week, a chance to reflect on how the current crisis might be affecting ourselves and those around us. I encourage you to consider how you are feeling and whether you could benefit from the numerous wellness resources available via the Faculty and the University. Read on for new mental health services offered to health care workers by the Royal hospital.

While we may not be physically present in our buildings, we continue to proudly celebrate the 75th anniversary of the Faculty of Medicine. Stay tuned throughout May for stories and activities highlighting our theme of the month - Education. Our learners have played a tremendous role in making us what we are today and are constantly making us proud, most recently in showcasing the Faculty’s principles of professionalism and compassion through their array of COVID-19 initiatives.

During this difficult time, know that your Executive Leadership Team wants to support you in any way we can – we are here for you! You can reach out to me anytime by emailing infomed@uOttawa.ca.

Please continue to follow us on Twitter @uOttawaMed,for further updates, and take a moment to visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

FACULTY COUNCIL:
  • University of Ottawa President Jacques Frémont will be present at the next Faculty of Medicine Council on Tuesday, June 2 at 5 p.m. All are welcome to attend this portion of the meeting. Details to follow.

 

GRADUATE AND POSTDOCTORAL STUDIES:
  • COVID-19 has required many activities to move online, such as poster days. This past Tuesday, the CMM/NSC Poster Day was presented and evaluated online.
    • 74 students presented posters that were evaluated by 50 professors across the cellular and molecular medicine (CMM) and neuroscience (NSC) graduate programs.
    • We would like to thank all the trainees and professors who participated in the online presentations; we hope you found the experience effective, rewarding and enjoyable.
    • We would appreciate any feedback on the process as this is the first time we have attempted on-line posters. Thanks to all of you and please stay safe.

 

OFFICE OF THE PROVOST AND VICE-PRESIDENT, ACADEMIC AFFAIRS:
  • uOttawa Provost and Vice-President of Academic Affairs Jill Scott issued the following notice yesterday: “Board of Governors adopts the 2020-2021 budget,” agreeing to maintain pre-COVID-19 financial assumptions, with the caveat that both close monitoring and mitigation strategies are required as the pandemic evolves. The budget document will be published on the Financial Resources website in the coming days.

 

RESEARCH:
  • Virtual discussion with Dr. Mona Nemer, Canada’s Chief Science Advisor:
    • Her Excellency the Right Honourable Julie Payette, Governor General of Canada, will host a virtual discussion with Dr. Mona Nemer, Canada’s Chief Science Advisor.

Thursday, May 7 at 10:30 a.m.

Theme: The importance of research and science advice in times of global pandemic

10:30: French live stream

10:50: interlude

11:30: English live stream

  • Have you received funding for COVID-19 research? We invite you to share the details of your project so that we can continue to promote our role in the collaborative research efforts across the nation and worldwide.

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • Association of Faculties of Medicine of Canada (AFMC) decision regarding the 2021 R-1 match:
  • The COVID-19 pandemic has led to medical students being removed from clinical rotations in early March 2020. Students from the class of 2021 will be returning to clinical rotations after having missed up to 4 months of clerkship. This will have a significant effect on the final year of medical school.
  • The top issue is the ability for students to become competent in core disciplines and have reasonable access to home and visiting electives to enable career decision making. This has led to the need to compress the timeline of the R-1 Match processes to ensure that students have reasonable exposure before applying to residency that graduates will start on July 1, 2021.
  • The AFMC Board has made these decisions regarding the 2021 R-1 Match.
  • For faculty members and learners, please review the updates expected to be posted today on UGME’s dedicated COVID-19 page.

 

WELLNESS:
  • The Royal is now offering mental health services to health care workers:
  • How was your day? Stressful? Scary? Exhausting? Busy? Sad?

Health care workers are at the front lines of the COVID pandemic. Increased feelings of stress, worry and anxiety are normal under these conditions. Support is available to help you cope.

COVID Frontline Wellness provides confidential access to services and tools to support your mental wellbeing. Just book an appointment online and one our clinicians will call you to discuss your needs and connect you with the supports that are right for you.

It’s simple. It’s confidential. It will help. Click for more information and to book.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 18

April 30, 2020 11:05 a.m.



What’s New?
 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • For faculty members and learners, please review the updates posted yesterday (April 29) on UGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Intent to gather feedback on virtual learning
    • Feedback on town hall and, integration sessions
    • Access to online resources for Years 3 and 4 of Clerkship

 

UNIVERSITY OF OTTAWA:

 

Ongoing
 

INTERNATIONAL AND GLOBAL HEALTH OFFICE (IGHO):
  • IGHO has been offering our Faculty of Medicine community a global perspective on the COVID-19 crisis with a series of webinars throughout April.

Only 1 webinar remains:

  • Social Accountability During a Pandemic: Helping Refugees, the Indigenous and the Homeless - Register here.

Friday, May 1, 11:00 a.m. to 12:00 p.m.

Presented by Dr. Doug Gruner, Dr. Jeffrey Turnbull and Dr. Sarah Funnell

Moderated by Dr. Alison Eyre

Learning objectives:

  • Outline how the COVID-19 pandemic is impacting low-income and marginalized communities (the homeless, refugees and Indigenous)
  • Describe what measures should be taken to protect marginalized communities during this crisis and future pandemics
  • Identify how public and private institutions can leverage resources to ensure an equitable level of care for all members of the community

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):

Coming up:

  • Part 2 - Follow up to Improve Your Online Teaching (though learner engagement and polling) – Register here

Friday, May 1, 9:00 a.m. to 10:00 a.m.

Speaker: Robert Parson

Learning objectives:

  • Create and edit lessons and presentations that incorporate online teaching
  • Select and practice learner engagement techniques
  • Select and utilize teaching and polling tools that increase audience participation

 

Please continue to follow us on Twitter @uOttawaMed, for further updates, and at any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.

 


Update 17

April 28, 2020 1:45 p.m.
 

Dear faculty, learners and staff,

As our clinicians, researchers, teachers, learners and staff continue to work on the front lines, within our labs, and behind the scenes in facing this challenge together, I invite you to take a moment to read the updates and stories below. Our current circumstances can be very demanding and often sad, yet I hope you’ll feel as I do that these times are also truly inspirational.

We continue to be a presence on the national research stage, and below you’ll see just some of the latest research projects set to launch or already underway to mitigate COVID-19’s effects. You’ll also see further stories of COVID (and non-COVID) work being done by members of our Faculty community in this Thursday’s issue of MedPoint.

Gillian Lord and her team have been working hard since March as have our tireless medical students in gathering essential Personal Protective Equipment (PPE) for healthcare workers. This weekend, they collaborated with grassroots volunteer organization Conquer COVID-19 in a drive at St. John Ambulance on a beautiful sunny day to collect 6031 procedure gloves, 90 gowns, 3600 KN95s, 800 surgical masks, 140 N95s and many other items. Well done to all and thank you once again to our generous community.

Please also join me in applauding the Faculty of Health Sciences, themselves a key contributor in COVID efforts. In addition to having donated thousands of items previously slated for teaching purposes to hospitals in Ottawa, nursing students have pitched in at hospitals to deliver health care to our community, and nurse practitioners-in-training have been assisting at COVID screening sites.

It is true that we are indeed all in this together, and as such, we may find we benefit from hearing the experiences of others. Read on for opportunities to hear others’ stories, or to even share your own.

Please continue to follow us on Twitter @uOttawaMed, for further updates, and at any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

COVID-19 RESEARCH:
  • Dr. Mona Nemer is one of several individuals forming the leadership of the COVID-19 Immunity Task Force, established recently by the Government of Canada to coordinate blood test surveys to inform on the spread of the virus and the immunity of the population.
  • Dr. Claire Kendall is part of a research team that will identify the consequences of the public health response to the COVID-19 pandemic on people who are marginalized, and what interventions are best positioned to help.
  • Dr. Duncan Stewart and Dr. William Stanford have been awarded $490,000 from the Stem Cell Network (SCN) to help in the fight against COVID-19. Dr. Stewart’s team will launch a clinical trial of stem cell therapy in patients with COVID-19 and how it can calm the damaging effects of an overactive immune system. Dr. William Stanford and team will study the mechanisms behind how the airway becomes infected by the virus that causes COVID-19 and how cell behaviour changes. These grants are two of three Canadian-led COVID-19 research projects awarded a total of $675,000 last week by SCN.
  • Faculty members Dr. Caroline Ilkow, Dr. John Bell and Dr. Patrick Giguère have received grants from Thistledown Foundation through Fast Grants to advance their COVID-19 research. Dr. Ilkow and Dr. Bell will apply their pioneering research on cancer-fighting viruses in the effort to create a vaccine for COVID-19. Dr. Giguère will work to identify secondary receptors that facilitate viral entry into cells.

 

SHARE YOUR STORY OF THE FRONT LINES:
  • Are you on the front lines of the pandemic? Do you have a story to share?
    • The NY Times has put out a call for first-person stories from doctors, nurses and other health care providers working on the front lines of the COVID pandemic. Those wish to may share their stories with the Times.
    • We’re all in this together! Read stories shared by medical students on Perspectives in medicine page of the CFMS website.
    • All learners, faculty and staff: Do you have a story of success, a tale of recovery or any other experience you’d like to share? Tell us! Your experiences could appear in a later issue of MedPoint. Email us at meded@uOttawa.ca

 

FRANCOPHONE AFFAIRS:
  • Affaires Francophones presents 2 webinars to help you in your role of distance teaching (offered exclusively in French):

Wednesday, April 29, 5:00 p.m.

Learning objectives:

- Découvrir 8 trucs utiles à l’enseignement à distance

- Démontrer les différentes fonctions de l’application Teams

- Expliquer comment interagir avec les étudiants, lors d’un cours magistral (PPT)

- Gérer un grand groupe d’étudiants avec l’aide d’un modérateur

​​​​​

  • Enseigner à distance lors d’une étude de cas et lors d’une discussion de groupe - – Register here

Friday, May 1, 12:00 p.m.

Learning objectives:

- Découvrir les principes de présenter à distance, une étude de cas, par une mise en situation

- Découvrir les principes de mener des groupes de discussion à distance, par une mise en situation

 

INTERNATIONAL AND GLOBAL HEALTH OFFICE (IGHO):
  • IGHO has been offering our Faculty of Medicine community a global perspective on the COVID-19 crisis with a series of webinars throughout April, featuring conversations about the pandemic with some of the field’s foremost practitioners and thinkers. Only 1 webinar remains:
    • Social Accountability During a Pandemic: Helping Refugees, the Indigenous and the Homeless - Register here.

Friday, May 1, 11:00 a.m. to 12:00 p.m.

Presented by Dr. Doug Gruner, Dr. Jeffrey Turnbull and Dr. Sarah Funnell; moderated by Dr. Alison Eyre.

 

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):
  • OCPD has developed a COVID-19 Resource site including links to health organizations and specific educational programs such as webinars.
    Coming up:
    • COVID19 - Meeting the Challenges in Primary Care: Part 2 – Register here

Wednesday, April 29, 4:00 p.m. to 5:00 p.m.

Speakers: Dr. Alison Eyre & Dr. Carol Geller

Learning objectives:
- Discuss how to adapt office practice during a pandemic
- Describe issues specific to our marginalized and disadvantaged patients when dealing with a pandemic

  •  
    • Part 2 - Follow up to Improve Your Online Teaching (though learner engagement and polling) – Register here

Friday, May 1, 9:00 a.m. to 10:00 a.m.

Speaker: Robert Parson

Learning objectives:
- Create and edit lessons and presentations that incorporate online teaching
- Select and practice learner engagement techniques
- Select and utilize teaching and polling tools that increase audience participation

 

OTTAWA’S MEDICAL CHIEFS OF STAFF:

 

PROCUREMENT AND LOGISTICS:
  • As of yesterday, April 27, Procurement and Logistics has a revised their schedule for on-site services, including all logistics services, to Monday to Friday, 8 a.m. to 2 p.m. All Procurement activities are still managed remotely. They can be contacted via medpurch@uottawa.ca for any question, or you may visit the Medistore Dashboard.

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

WELLNESS:

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 16

April 23, 2020 1:28 p.m.
 

Dear faculty, learners and staff,

The past month has been extremely challenging for everyone. These are extraordinary times filled with uncertainty and with quickly evolving conditions such as altering the way we conduct business, having to move learning activities online, scaling back some research activities and adjusting to working remotely.

In addition, we are all dealing with the impact and the challenges that COVID-19 has on our personal lives. I wish to take this opportunity to thank each and every one of you for your perseverance, dedication and leadership in facilitating this transition, as well as for the tremendous support of one another during this difficult time.

Our number one priority is the health, safety, and well-being of our entire community and doing our part to help contain the transmission of the virus. While we realize that the future remains uncertain in resuming our normal campus life, the Faculty of Medicine is committed to the continuous support of our learners, staff and faculty members, and to the delivery of our world-class academic programs.

As we continue to adapt to this new way of learning, generating new knowledge and working, it is important not to lose track of our strategic priorities and initiatives that we worked so assiduously to develop over the past two years. With this in mind, and due to the recent unprecedented events, we have decided to pause, reflect and extend the deadline for feedback on the actionable blueprint (see documents in email from March 9) to September 15, 2020, as recommended this week by Faculty Council and Senior Leadership (Vice-Deans and Chairs). During this time, we will continue to focus our efforts and report on key initiatives currently in progress. We look forward to receiving your comments at infomed@uottawa.ca.

In closing, please take care of yourselves and your loved ones, while you continue to support each other. On behalf of the Faculty of Medicine, I wish to extend my greatest appreciation to our entire uOttawa community for their continuous support and dedication as well as our heartfelt thank you to our amazing health care professionals who are working tirelessly to combat COVID-19!

Donations from our very generous community continue to arrive daily. If you can join the fight by contributing gloves, masks, protective clothing or any other medical supplies, please email covidsourcingottawa@gmail.com. A second shipment of PPE was picked up this week at the Faculty of Medicine for distribution amongst our local health care providers. As well, your kind support can help advance our response to COVID-19; please consider making a donation to our efforts.

We will continue to stay in touch with you and share new information. Please see the headings and links below for detailed information specific to your situation, and continue to follow us on Twitter @uOttawaMed, for further updates.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

ROGER GUINDON AND 600/850 PETER MORAND - CARD ACCESS ONLY: 
  • Starting 6:00 p.m. tomorrow, Friday, April 24th, the RGN front entrance doors will be locked at all times. This change will assist with allowing only authorized personnel to access our facilities and to ensure the ongoing security of our buildings. RGN's perimeter doors are already locked, as are both Peter Morand buildings.
  • Authorized personnel will continue to have access using the card-readers. They must carry their valid access card, their letter of authorization and their university identification at all times. This change will remain in effect until further notice. 
  • For any access card-related questions or access, please email medsafety@uOttawa.ca.

 

INTERNATIONALIZATION AND GLOBAL HEALTH OFFICE (IGHO):
  • April is Internationalization and Global Health Month at the Faculty, and we have brought you several webinars on the coronavirus pandemic over the last few weeks.
  • Register now for next week’s webinar to be held on Friday, May 1, 11:00 a.m. to 12:00 p.m. - Dr. Sarah Funnell, Dr. Doug Gruner and Dr. Jeffrey Turnbull will speak on “Social Accountability During a Pandemic: Helping Refugees, the Homeless and the Indigenous.” Moderated by Dr. Alison Eyre. Presented in English only, with bilingual Q&A.
  • Follow @uOttawaIGHOMed on Twitter and consult our website for more information. Stay tuned for further news on upcoming webinars.

 

Ongoing

 

MEDTECH:
  • Most of our activities have now transitioned to an online environment.
  • Register for Introduction to Microsoft Planner to learn how this online resource can help you become more efficient in project and task management, and how it can be used for thesis supervision and writing articles.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):
  • OCPD has developed a resource site including links to health organizations and specific educational programs such as webinars.

 

POSTGRADUATE MEDICAL EDUCATION (PGME):

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 15

April 16, 2020 12:20 p.m.
 

Dear faculty, learners and staff,

I hope you were all able to take some time to relax over the holiday weekend. Although this year you may have been separated from family and friends, there is evidence that physical distancing is having the desired effect, and I trust you have been finding your own unique ways to stay connected.

Despite these uncharted waters, I am extremely proud and pleased with the fact that we are maintaining essential activities and operations while remaining focused on our strong commitment to excellence in all of our academic programs. The Faculty has risen brilliantly to the challenge, displaying exemplary collaboration and collegiality. Thank you to you and your respective teams for outstanding leadership and all of your hard work during this pandemic—your dedication and contributions are always greatly appreciated.

Thank you to the individuals in our community who are speaking with the media and sharing accurate, timely and relevant information. Our experts are educating the community in Ottawa and beyond, setting straight any misinformation that may be circulating, and helping medical professionals make well-informed choices in battling this pandemic.

Our learners continue to step forward with their unwavering involvement in initiatives that support our community. This week, the Ottawa chapter of the Student-Senior Isolation Prevention Partnership began pairing MD students with Ottawa seniors to lend a friendly voice and an opportunity to socialize by phone to ease the toll that isolation can take—stay tuned for this heartwarming story. Meanwhile, I encourage all of you to be in touch with someone who would love to hear your voice today.

Donations from our very generous community continue to arrive daily, but the need is ongoing. If you can join the fight by contributing gloves, masks, protective clothing or any other medical supplies, please email covidsourcingottawa@gmail.com. As well, your kind support can help advance our response to COVID-19; please consider making a donation to our efforts.

We remain committed to staying in touch with our community, sharing information as it flows in to us. Please see the headings and links below for detailed information specific to your situation, and continue to follow us on Twitter @uOttawaMed,for further updates.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

INTERNATIONALIZATION AND GLOBAL HEALTH OFFICE (IGHO):
  • Gain a global perspective on the COVID-19 crisis in a series of weekly webinars presented by the International and Global Health Office (IGHO). April is Internationalization and Global Health Month at the Faculty, and these webinars feature conversations about the coronavirus pandemic with some of the field’s foremost practitioners and thinkers.
    • Register now for this week’s webinar to be held on Friday April 17, 11 a.m. to 12:00 p.m., “COVID-19 Global Pandemic and Global Response,” with Dr. Mark Walker, ObGyn clinician, epidemiologist, and interim director of the Internationalization and Global Health Office at the Faculty of Medicine.
    • Coming up:

Wednesday, April 22, 2020, 11:30 a.m. to 12:30 p.m. - Professor Ronald Labonté will be interviewed on the topic of Global Health in Times of Pandemic. Register here. Presented in English only, with bilingual Q&A.

Friday, May 1, 2020, 11:00 a.m. to 12:00 p.m. - Dr. Doug Gruner and Dr. Jeffrey Turnbull will speak on Social Accountability During a Pandemic: Helping Refugees, the Homeless and the Indigenous. Registration details to come. Presented in English only, with bilingual Q&A.

  • Follow @uOttawaIGHOMed on Twitter and consult our website for more information. Stay tuned for further news on upcoming webinars throughout the month of April. IGHO: We build bridges locally and around the world.

 

MEDTECH:
  • Most of our activities have now transitioned to an online environment. When working with a team from a distance, an efficient way to approach the challenge and organize the work is through project management software.
    • Register for Introduction to Microsoft Planner to learn how this online resource can help you become more efficient in project and task management, and how it can be used for thesis supervision and writing articles.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):
  • OCPD has developed a resource site including links to health organizations and specific educational programs such as webinars.
    • Today: Ottawa Public Health COVID-19 Update for Physicians – Register here

Thursday, April 16, 2020  |  4 p.m. to 5 p.m.
Speaker: Austin Zygmunt

Presented in English only.
Learning Objectives:
1. Outline the current epidemiology and future modelling of COVID19 in Ottawa
2. Describe best practices for in-person visits including screening and infection control
3. Describe testing of health care workers and instructions for return to work

 

POSTGRADUATE MEDICAL EDUCATION (PGME):
  • For faculty members and learners, please review the updates made today on PGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Royal College Exams for spring 2020 Cohort
    • Training verifications
    • Wellness resources
    • Redeployment of residents

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 14

April 9, 2020 1:30 p.m.
 

Dear faculty, learners and staff,

As this unprecedented school semester draws to an end, I would like to thank you once again for your resilience and adaptability. Unfortunately, the disruptions to our learning, our teaching, our research and our clinical practice are far from over, but I am proud of the way the Faculty of Medicine community has risen to the challenges.

This past week, some of our MD students took online exams, made possible through the support and innovation of our staff applying web technology such as Questionmark. For MD students, there will be more information to come about your curriculum via virtual town halls in the coming weeks. Please refer to the update under UGME below.

Later this month, our TMM and grad students will complete take-home exams, online exams or final projects to meet the requirements for their courses. At the same time, our PGME residents are working hard to care for patients at the hospitals, many have been redeployed to critical areas of need to assist with the pandemic. Thank you all for the strengths that you’ve shown your fellow colleagues and classmates.

I would like to also share news about a recent partnership with local health authorities on tracking COVID-19 projections in Ottawa. Led by Dr. Doug Manuel, researchers from the University of Ottawa, The Ottawa Hospital and Ottawa Public Health, have created a new interactive website that predicts various scenarios around the number of hospitalizations and deaths due to COVID-19. These projections are vital in demonstrating how physical distancing can make a huge difference for saving lives.

Additionally, Dr. Lise Bjerre, from our Department of Family Medicine, shared her expertise on COVID-19 projections on Téléjournal Ici Radio-Canada for Ottawa-Gatineau on April 7.

As many of our clinicians, researchers and learners continue to do important work through new and creative means, the Faculty is here to support you. Should you need any help working or studying from home, please visit the Medtech’s resources page. Remember always to care for your personal well-being and to access the wellness resources available via the Faculty and the University.

Finally, I want to congratulate the International and Global Health Office for hosting its inaugural webinar session on “Peer support and resilience in times of COVID-19” yesterday with over 70 attendees. Thanks to the Office of Continuing Professional Development for helping with this event. Stay-tuned for more engaging discussions to come!

Please see the headings and links below for detailed information specific to your situation.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.

Have a safe and restful long weekend!


Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • Important reminder: rogue electives and observerships are strictly forbidden and violate University and regulatory authority guidelines.
  • Town hall for UGME students: For U3 and U4 on April 9 at 4:00 p.m. For U1 and U2, session will be booked for next week (date will be confirmed later).
  • For additional information about online learning and curriculum, please reference the weekly updates posted every Wednesday on UGME’s dedicated COVID-19 page.

 

INTERNATIONALIZATION AND GLOBAL HEALTH OFFICE:
  • April is Internationalization and Global Health Month at the Faculty. Follow @uOttawaIGHOMed on Twitter and consult our website for more information. Stay tuned for further news on upcoming webinars throughout the month of April. IGHO: We build bridges locally and around the world.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):
  • The Office is in the process of developing webinars on COVID-19 issues pertaining to public health, practice change and wellness. Please look for daily updates on their event calendar or eblasts from the Office.

 

UNIVERSITY OF OTTAWA:
  • All non-authorized employees must stay off campus. Following last week’s revision of the list of essential workplaces by the Ontario Government, law enforcement officers have adopted a stricter approach and fines of up to $1,000 may be issued to anyone who doesn’t comply by the directives.
  • In follow-up to the communication from the University regarding the presence on the campus of essential personnel only, the vice-president of Research has made it possible to issue exemptions for certain researchers, laboratory technicians, research assistants and students.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 13

April 7, 2020 12:03 p.m.
 

Dear faculty, learners and staff,

I hope the weekend was an opportunity for many of you to recharge. Our weeks are no longer normal, and our schedules and routines have been disrupted. Yet I continue to be amazed at the grace with which you all are showing your resolve to work together in this new reality.

Understandably, the pandemic may be impacting our mental health in a variety of ways. Dr. Kathleen Pajer, chair of the Department of Psychiatry, recently shared her insights on COVID’s impacts on our emotional well-being, and steps you can take to improve it. As well, Continuing Professional Development has launched a new webpage gathering helpful links dedicated to all kinds of COVID-related resources – I invite you to explore what is on offer.

If you would like to learn how to help support your colleagues at this time, I encourage you to register for the Peer support and resilience in times of COVID-19 webinar, hosted by the International and Global Health Office, scheduled for Wednesday, April 8.

Messages of support are ringing around the world to keep the spirits of front-line workers high. Here in Ottawa, many of the boxes of supplies donated to front-line medical staff contained drawings from children with messages of thanks to our doctors and nurses, which will be posted in call rooms and lounges. If you know a child who would like to contribute artwork or even have your own to share, please send a picture of the artwork to dohurley@uottawa.ca.

This month begins online exams for some of our students and I would like to extend my very best wishes on behalf of the Faculty. May your success reflect your resilience, hard work and dedication this term.

Despite many of us working remotely, I feel we are more connected than ever. While I may not send out a message every day, we will continue to share important updates in this ever-changing situation. Remember to also follow us on Twitter @uOttawaMed.

Please see the headings and links below for detailed information specific to your situation.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19 for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

ASSOCIATION OF FACULTIES OF MEDICINE OF CANADA (AFMC):
  • We are proud that our Faculty of Medicine researchers feature among the country’s top scientists leading the charge in seeking solutions to the COVID pandemic. The AFMC has offered Canadian med schools the opportunity to share their research successes on two new pages: their medical education stories page and health research stories page, which already highlight some of the Faculty’s successes over the past few months. We shall continue to share our stories on a regular basis including those of our COVID progress.

 

CITY OF OTTAWA:

 

MEDTECH:

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT (OCPD):
  • OCPD has developed a resource site including links to health organizations and specific educational programs such as webinars.
  • The Office is also in the process of developing webinars on COVID19 issues pertaining to public health, practice change and wellness. Please look for daily updates on their event calendar or eblasts from the Office.

 

POSTGRADUATE MEDICAL EDUCATION (PGME):
  • As a thank you to frontline workers for keeping our community safe and healthy, Uber Eats has offered a promotional code for delivered meals valued at $25 to residents at the Faculty of Medicine. Please find details on PGME’s dedicated COVID-19 page.

 

RESEARCH OFFICE:

 

UNIVERSITY OF OTTAWA:

 


Update 12

April1, 2020 8:08 p.m.
 

Dear faculty, learners and staff,

Today, I would like to continue to recognize everyone for their tremendous efforts in supporting our medical and scientific communities in the fight against COVID-19. In particular, I wish to impart the importance of our own mental health and well-being during this pandemic. The Faculty Wellness Program has now implemented a workplace "buddy system" program as a way of offering additional peer and collegial support. You can continue to access all wellness resources both on the Faculty’s and the University’s web pages.

We are all working harder than ever to care for each other, and I wish to update you on several commendable initiatives:

Led by Dr. Sharon Whiting and Ms. Gillian Lord, the Faculty is contributing to a regional approach for much-needed medical supplies. Yesterday, we offered 252 large boxes of supplies bound for Ottawa-area hospitals, sourced through the efforts of our students, several uOttawa faculties, and local partners. These boxes contained more than 263,000 gloves; 25,000 face masks; 2,119 N95 respirators; and an abundance of shoe covers, protective clothing, hand sanitizers, safety goggles, disinfecting wipes, sterile cotton-tipped applicators, and protective clothing. Today these efforts were recognized on Ottawa Public Health’s COVID-19 live update call with the media.

Additionally, the Faculty has joined the Canadian COVID-19 Collaborative Platform (CanCOVID), headed by Chief Science Officer of Canada, Dr. Mona Nemer. This group aims to unite medical, academic and policy efforts across the country to combat COVID-19. I encourage you to read up about this initiative and consider joining the Slack workspace.

Furthermore, I am impressed by the generosity and resourcefulness of our MD students, who have begun another initiative to help frontline health care providers. In order to spare real N95 masks during simulated training sessions, a small team led by Farhan Mahmood (MD 2023) and Catherine Gnyra (MD 2022) are making mock N95 masks for the University of Ottawa Skills and Simulation Centre.

I wish to close today with a piece of good news, and one that is very timely in this era of global public health awareness. The Faculty of Medicine has officially launched our Master of Public Health program in the School of Epidemiology and Public Health, and will be accepting applicants for this fall. 

On behalf of the Faculty, I express my warmest gratitude to you all for showing unwavering solidarity during this ever-changing situation. Please see the headings and links below for detailed information specific to your situation.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • The Student Affairs Office is offering a weekly virtual group support session with Dr. Kay-Anne Haykal and the SAO counsellors for all medical students every Wednesday morning from 11 a.m. to noon.
  • It is important to note that students who are participating in volunteer activities are not covered under the uOttawa WSIB since these activities are not part of the UGME program.
  • Accreditation Update: Effective immediately, all planned submission dates for CACME documents (interim reports, status reports, etc.) will be postponed until further notice, as will the review by the CACME of any submissions already received. Thank you to the Accreditation team for your hard work!
  • Additional weekly updates are posted every Wednesday on UGME’s dedicated COVID-19 page.

 

RESEARCH OFFICE: 

 

WELLNESS:
  • The Faculty Wellness Program (FWP) is committed to supporting the health of the Faculty of Medicine community. Our services continue to be available including access to clinical counseling, referrals and resources.
  • We have now launched workplace "buddy system" to offer strong peer and collegial supports.
  • Join the new online “Keep Calm and Zoom On” series. Sessions will be given via Teams. Register at wellness@uottawa.ca
    • Wednesdays from 12:15 to 12:45 – Body Flow facilitated by Diane Cyr.
    • Fridays from 12:15 to 12:45 – Dance Party with Tiny Dancer facilitated by Matthew Armour.
  • We are here to support you during these times. Please reach out to us at the Faculty Wellness Program at wellness@uottawa.ca and visit our wellness web page.

 

INTERNATIONALIZATION AND GLOBAL HEALTH OFFICE:
  • Gain a global perspective on the COVID-19 crisis in a series of weekly webinars presented by the International and Global Health Office (IGHO). April is Internationalization and Global Health Month at the faculty, and these webinars feature conversations about the coronavirus pandemic with some of the field’s foremost practitioners and thinkers.
  • Register now for the April 8th webinar, “Peer support and resilience in times of COVID-19” with Rachel Thibeault, Occupational Therapist in the field of Global Health and former professor at the Faculty of Health Sciences.
  • Follow @uOttawaIGHOMed on Twitter and consult our website for more information. Stay tuned for further news on upcoming webinars throughout the month of April. IGHO: We build bridges locally and around the world.

 

UNIVERSITY OF OTTAWA SHUTTLE BUS:
  • Shuttle service between main campus and RGN will terminate at the end of day on April 9 (just before Good Friday). 

 

UNIVERSITY OF OTTAWA:
  • The Office of the President at uOttawa issued the message: “In solidarity with our communitytoday. Please note in particular the travel limitations between Ontario and Quebec.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 11

March 30, 2020 7:21 p.m.
 

Dear faculty, learners and staff,

As we face this global pandemic together, I continue to see incredible gestures of kindness, bravery and sacrifice amongst our community of clinicians, frontline health care providers, researchers, learners and staff. I want to t­hank you all for stepping up to support each other during this difficult time.

For some of you, this means working harder than ever at the hospitals and clinics, and for others it means researching for a vaccine, moving classrooms online, offering help with essential errands, sharing resources and equipment, or donating medical supplies for the fight against COVID-19.

The Faculty of Medicine is also collaborating with its health care partners on a regional approach for acquiring much-needed supplies such as personal protective equipment (PPE), masks, ventilators, and reagents for lab testing. This effort is led by Dr. Sharon Whiting and Ms. Gillian Lord. For those who would like to contribute to this cause, please email coviddonations@toh.ca.

Furthermore, our Faculty is gratefully accepting donations to help with the COVID-19 crisis. 100% of your donation will be directed to the Faculty of Medicine COVID-19 Response Fund.

During this difficult time, it is more important than ever to care for our own mental health and well-being. Please access and share the wellness support resources available on the Faculty’s and the University’s web pages.

Finally, I’d like to give my congratulations to last week’s successful online delivery of case-based learning (CBL) modules in the UGME program. Kudos to our professors, students and support staff for making this innovative new approach possible! 

On behalf of the Faculty, I express my warmest gratitude to you all for doing your part and imparting your strengths in this ever-changing situation.

Please see the headings and links below for detailed information specific to your situation.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.


Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

AFFAIRES FRANCOPHONES :
  • Webinar – April 3, 7:00 p.m. EST: “Coronavirus, what you really need to know” (French only). Free workshop offered by Montfort Hospital in partnership with Francophone Affairs. Register

 

DEPARTMENT OF PATHOLOGY: 

 

RESEARCH OFFICE:

 

UNIVERSITY OF OTTAWA:

 


Update 10

March 27, 2020 3:57 p.m.

 

UNIVERSITY OF OTTAWA:

Learners from the UGME and Graduate and Postdoctoral Studies programs are affected – please refer to these sites for details:

Follow us on Twitter @uOttawaMed for further updates.

 


Update 9

March 26, 2020 3:05 p.m.

 

Please see the headings and links below for detailed information specific to your situation.

Follow us on Twitter @uOttawaMed for further updates.

 

CITY OF OTTAWA:

 

GRADUATE AND POSTDOCTORAL STUDIES:
  • The Program sent out details of final grades to its students yesterday

 

MEDPOINT:
  • In today’s edition of MedPoint, the Faculty of Medicine shared several stories of people in our faculty who have received funding to participate in Canada’s rapid response to fight the coronavirus.

 

OFFICE OF THE VICE-PRESIDENT, RESEARCH:
  • Today, the Office of the vice-president, research issued a memo to all members of the University of Ottawa research community outlining the procedures that researchers are required to follow with respect to their research staff, students, and Post-Doctoral fellows, during the scaling down of non-critical or time sensitive research during the COVID-19 pandemic, as requested by the vice-President, research on March 19, 2020.

 

POSTGRADUATE MEDICAL EDUCATION (PGME):

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • For faculty members and learners, please review the updates made yesterday on UGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Virtual group support sessions
    • Pre-clerkship& Clerkship: updates to teaching materials/methods; cancellations
    • Examination and CaRMS instructions
    • Travel and exposure guidance
    • New emergency fund for students
  • We send a huge thank you to our MD students for helping our frontline health professionals with errands at home and the donation of medical supplies & protective equipment. Read all about their efforts in our MedPoint story

 

UNIVERSITY OF OTTAWA:

 

uOTTAWA SKILLS AND SIMULATION CENTRE (uOSSC):
  • The uOSSC allows health professionals to learn and practice the treatment of COVID-19 patients through simulation scenarios. Over the last week, the uOSSC has run over 200 health professionals through COVID-related simulations.
  • They are also working to videotape simulations and load them onto a virtual, open-access platform, to allow continuity of sims education and help health professionals around the world. View their first video, a simulation of the resuscitation of severe Covid-19 pneumonia.

 

WELLNESS:
  • One thing we all have in common is that in times like these, our mental health and well-being can suffer. You might feel more anxious and on edge than usual, feeling angry, helpless and/or sad. Make sure to visit the University and the Faculty’s wellness support pages:

 


Update 8

March 23, 2020 7:44 p.m.
 

Dear faculty, learners and staff,

As we now move into a new week of COVID-fueled challenges, we acknowledge the upheaval of the situation, and its impact on our lives. This weekend, most of the University’s students left their homes in residence to continue to enact social (now known as physical) distancing so important for our safety. Residents and fellows may be expected to redeploy to help address surges in need or other extraordinary circumstances across the network, to services in need such as hospital emergency rooms, ICUs, triage facilities, or to responsive facilities such as vaccination units and assessment clinics. We thank you for coordinating efforts and stepping forward if asked. See our link below for guidance in such decisions.

We also thank our clinicians and researchers for taking the time away from their critical research to make regular appearances in the media, a valuable outlet for answering the community’s pressing questions. Their expertise and guidance provide reassurance that the country’s best are toiling in search of preventative and treatment measures for this great health challenge.

Numerous institutions across the country have been asked by provincial and federal governments to come forward in response to a shortage of critical medical supplies, and many volunteers are keen to help. The Faculty is working with its partners to ensure a coordinated approach in our region for acquiring much-needed equipment such as personal protective equipment, masks, ventilators, reagents for lab testing, and other supplies. Our efforts are led by Dr. Sharon Whiting and Ms. Gillian Lord.

The University has sent a message containing new updates this afternoon, including exceptional academic measures, students in residences and a human resources toolkit.

We continue to offer our warmest gratitude to all in doing your part in this ever-changing situation. Please see the headings and links below for detailed information specific to your situation. We invite you to also refer to the wellness resources – your mental health and well-being are important.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

What’s New?

 

GRADUATE AND POSTDOCTORAL STUDIES:
  • For faculty members and learners, please review the updates made today on the Graduate and Postdoctoral Studies Program’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Funding support for graduate students and postdoctoral fellows:
      • The regular level of stipend/scholarship support for graduate students and postdoctoral fellows will continue while working remotely from home.
      • We are working with the University on sustainable solutions to maintain funding support.
      • Work with your supervisor to develop a personalized plan that allows you to conduct research remotely to the fullest extent possible.
    • Instructions for TMM students
    • For trainees: Best Practices for Continued Research Productivity
    • For faculty: Best Practices for Remote Supervision

 

INTERNATIONALIZATION AND GLOBAL HEALTH OFFICE (IGHO):
  • IGHO has been working on virtual events for May that will focus on impact of COVID-19 on global health. The Office continues to work with partners via virtual meetings, including one this morning with the University of Paris for their Memorandum of Agreement (MOA).

 

MEDICAL SUPPLIES:
  • Trudeau issued a call to all universities, colleges, CEGEPS, polytechniques and schools for medical equipment in an “all-hands-on-deck” approach.
    • The dean, along with Faculty Affairs Office and the Research Office, are coordinating efforts with our partner hospitals to collect and/or loan, in support of Ontario’s and Canada’s health care system, medical supplies and equipment such as ventilators, hand sanitizer, masks, gowns, and reagents needed for PCRs, a key tool in COVID testing.
    • MD students are also getting involved in the effort to address the shortage of personal protective equipment.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT:
  • Courses and faculty development:
    • OCPD has cancelled courses and faculty development from March to June 2020. We are working on rescheduling conferences to the 2020-21 academic year. We are processing refunds for registration fees paid for cancelled conferences but ask that participants be patient as we adjust to changing circumstances. Once we have new dates for conferences, participants will be provided with options to rebook for the new date or a refund.
    • Planning and other committee meetings will be setup using ZOOM and we will in contacting planning committee members regarding upcoming conferences.

 

OTTAWA PUBLIC HEALTH:
  • Community transmission has begun in Ottawa. Public health is urging people to stay in their homes and avoid non-essential excursions. Everyone, including health care workers, must stay home if you have any symptoms. Review the latest COVID-19 updates from Ottawa Public Health.

 

POSTGRADUATE MEDICAL EDUCATION (PGME):
  • For faculty members and learners, please review the updates made today on PGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Guidelines for the redeployment of residents and fellows in response to exceptional health system need
    • Measures by the Ontario government to ensure health care resources are available

 

RESEARCH FUNDING:

 

RESEARCH OFFICE:
  • For researchers and those working in their labs, please review the updates made today on the Research Office’s dedicated COVID-19 page.
  • The most recent updates include the following:
    • Clarifications on what may constitute essential vs non-essential research
    • What your lab can do to help (critically needed donations and volunteer coordination)

 

STAFF:

 

Ongoing:

 

MEDTECH:

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

WELLNESS:
  • One thing we all have in common is that in times like these, our mental health and well-being can suffer. You might feel more anxious and on edge than usual, feeling angry, helpless and/or sad. Make sure to visit the University and the Faculty’s wellness support pages:

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 7

March 20, 2020 7:28 p.m.
 

Dear faculty, learners and staff,

This has been a grueling week for all of us. A week of massive transformational changes and adaptations in the way we carry-out our academic mission and clinical services.

Our learners and teachers have not only moved online, but have also dealt with cancellation of clinical rotations, exams, international placements and conferences. Our researchers have radically altered their working conditions, being asked to scale-down their work and that of their trainees, except for critical projects. Our staff has put every ounce of effort into making a massive logistical transition happen in an incredibly short time. Our clinicians and clinician teachers have continued to care for patients and educate students under exceptionally difficult conditions, while bracing themselves for the intensification of the COVID-19 pandemic.

Today, I would like to take a special moment to recognize all of our dedicated clinicians who are proactively preparing for a coordinated response to the risk our community is now facing. They stand on the front lines of a significant health threat. They work in our hospitals, family clinics and private practices. They work with our uOttawa Skills and Simulation Centre, which has guided more than 200 health professionals through COVID-19 pandemic simulations. They work at the Ottawa Assessment Centre, screening and testing patients for COVID-19. They work in Ottawa Public Health, under the direction of Dr. Vera Etches, an adjunct professor at our School of Epidemiology and Public Health, and the face of COVID-19 prevention in Ottawa.

Our community should feel comforted given their expertise, commitment, tireless work and compassion.

As a result of these large-scale transformational changes that occurred within the last several days, our Faculty wishes to extend enormous gratitude to our clinicians, educators, researchers, learners and administrative personnel for their spirit of collaboration and for their ability to quickly adapt to new working and learning conditions. It is only through the leadership and dedication of everyone that we will continue to function as a leading medical school renown nationally and internationally for the excellence of our multiple programs.

We remain committed to bringing you regular updates in an ever-changing situation. Please see the headings and links below for detailed information specific to your situation, including new and important information on building security, and a link to information posted by the office of uOttawa’s Vice-President, Research. We invite you to also refer to the wellness resources below, to help take care of your mental health and well-being.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

Updates from the Faculty of Medicine

 

RESEARCH OFFICE:

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

POSTGRADUATE MEDICAL EDUCATION PROGRAM (PGME):
  • The PGME leadership and team members extend heartfelt gratitude to our trainees, Program Directors and Program Administrators for their dedicated efforts in managing the outcomes resulting from frequent imposed changes that impact schedules and learning objectives. We appreciate all of the hard work being completed, both behind the scenes in the extra work and administration of these changes, and most importantly, in the stellar health care you are providing to our community during these stressful times.

 

GRADUATE AND POSTDOCTORAL STUDIES:

 

CLINICIANS:

 

MEDTECH:

 

BUILDING SECURITY: 
  • With fewer people onsite, we have to be mindful of increased security risks. In the coming days we plan to suspend the automatic door opening schedule at both 600 and 850 Peter Morand and will move to our holiday procedure. Anyone with an access card programmed for access to these buildings will be able to enter should they need to come onsite to collect any important items while working from home. Protection Services will continue to be a presence in RGN and will as ever be keeping an ear out for any equipment alarms in the laboratories. Our on-call team is prepared to react to all such events. 
  • Security at RGN will also tighten in accordance with our holiday procedure. This means that in the coming days the RGN perimeter doors will be locked, with access only being granted to properly programmed access cards. Access to RGN via the main front doors will continue. 
  • If you do not have a valid access card and require access to any of these buildings, please contact medsafety@uottawa.ca and provide an explanation. Alternate arrangements to accommodate you will have to be made. Delays are to be expected.

 

COMMUNITY ENGAGEMENT & STRATEGIC PARTNERSHIPS:
  • An opportunity to support COVID-19 efforts at the Faculty of Medicine will be released Thursday March 26, in the MedPoint newsletter. 
  • If you know of an external organization that is seeking to support COVID-19 research and initiatives, please ask them to email advancement.med@uottawa.ca

 

WELLNESS:

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 6

March 19, 2020 5:04 p.m.
 

Dear faculty, learners and staff,

This week, we have all made Herculean efforts to move our working, learning, teaching and research activities away from our physical campus, into an online environment. I would like to thank each and every one of you for your part in this massive endeavor. Your efforts allow the vital work of our Faculty to continue.

This week has been especially difficult for our researchers, most of whom have been asked to scale down, and in many cases completely suspend, their important research projects. Today, the University of Ottawa has issued a similar directive to all researchers university-wide in an email sent by the vice-president, research. We recognize the magnitude of this sacrifice. Rest assured that we do not ask it of you lightly.

I am also sorry to announce that the Town Hall with uOttawa President Jacques Frémont, Provost Jill Scott and Vice President Research Sylvain Charbonneau on April 9th has been cancelled.

We remain committed to bringing you regular updates in an ever-changing situation. Please see the headings and links below for detailed information specific to your situation. We invite you to also refer to the wellness resources below, to help take care of your mental health and well-being.

At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

Updates from the Faculty of Medicine

 

RESEARCH OFFICE:

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):

 

POSTGRADUATE MEDICAL EDUCATION PROGRAM (PGME):
  • Stay tuned for PGME’s dedicated COVID-19 page which will soon provide regular updates.
  • Further to information sent earlier this week from the University of Ottawa, all learners who are currently outside of Canada must return as soon as possible. If you have additional costs involved in returning sooner than planned, the University may be able to provide support, determined on a case by case basis. Please contact Joshua Jespersen at jjespers@uottawa.ca at uOttawa’s International Office for assistance, and to advise him of the costs incurred. Please ensure that you keep all receipts.

 

GRADUATE AND POSTDOCTORAL STUDIES:

 

MEDTECH:

 

FACULTY AFFAIRS:
  • Faculty appointments continue to be reviewed with the faculty appointments committee via teleconference.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT:
  • All medical conferences in March and April, as well as some conferences in May and June, have been cancelled. A decision whether to cancel all May and June conferences will be made in the coming weeks.
  • Faculty Development has cancelled all face-to-face sessions for the rest of the academic year but will work to provide some via webinar. We are also working to provide refunds for cancelled courses. Please visit the Faculty Development website for more information and updates on webinars as they become available.

 

CLINICIANS:

 

WELLNESS:

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 5

March 18, 2020 5:44 p.m.
 

Dear faculty, learners and staff,

We continue to band together in solidarity and camaraderie at the Faculty of Medicine to rise to the challenge of the COVID-19 pandemic. In light of directives received by uOttawa central, public health agencies, and multiple levels of government across Canada, we are working hard to safeguard the health of our learners, staff and faculty members and ensure the continuity of our business operations. Program managers are endeavoring to ensure academic and clinical programs are delivered effectively and with minimal disruption. The majority of our staff has converted to teleworking; however, essential staff remains on site for cleaning, technological support, and other operational needs. I extend our sincerest gratitude to all in helping the Faculty continue its essential work at this difficult time.

Despite research operations being scaled down, several teams of researchers remain on site to combat COVID-19. We are honoured to have been entrusted with a major role in this national and indeed international challenge.

We remain committed to bringing you regular updates in the form of information and links reflecting the latest in an ever-changing situation. Please see the headings below for detailed information specific to your situation. We invite you to also refer to the wellness resources below, to help take care of your mental health and well-being.

We encourage you to stay current in the affairs that matter to you – and they are changing every day. At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

Updates from the Faculty of Medicine

 

RESEARCH OFFICE:

 

UNDERGRADUATE MEDICAL EDUCATION (UGME):
  • For faculty members and learners, please review the updates made today on UGME’s dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Cancellations and postponements for all years
    • Availability of lectures and teaching materials
    • Delivery of midterm and final exams
    • Travel guidelines

 

POSTGRADUATE MEDICAL EDUCATION PROGRAM (PGME):
  • Stay tuned for PGME’s dedicated COVID-19 page which will soon provide regular updates.

 

GRADUATE AND POSTDOCTORAL STUDIES:

 

STAFF:
  • The employee assistance program has now been extended to all staff. Please see details in the Wellness section below.
  • As a reminder, please continue to visit the University’s COVID-19 web page for the latest information and updates.

 

MEDTECH:

 

LEARNERS IN RESIDENCE:

uOttawa provost and Vice-President of Academic Affairs Jill Scott issued the following notice yesterday evening:

Because we want to protect our students, and the most vulnerable members of the Ottawa community from the risk of COVID-19 infection, we are now requiring all students currently living in uOttawa residences to fully vacate their rooms as soon as possible, and no later than Sunday, March 22 at 4pm.

This does not apply to international students or those with exceptional circumstances.

Read the full uOttawa announcement here.

 

WELLNESS:
  • The Wellness Office has asked all diagnoses and cases of self-isolation be reported to them, and continues to remind faculty and students of online resources.
  • Reminder: One thing we all have in common is that in times like these, our mental health and well-being can suffer. You might feel more anxious and on edge than usual, feeling angry, helpless and/or sad.
    • Residents, fellows, graduate and TMM students, postdoctoral fellows and faculty can contact the Faculty Wellness Program by phone at 613-562-5800 x 8507 or by email at wellness@uottawa.ca.
    • Residents can also access the PARO support line available 24/7 at 1-866-Help-Doc.
    • MD students can contact the Student Affairs Office by email at medsao@uottawa.ca to book an appointment with a counsellor or book an appointment online. All appointments will be provided by telephone in order to keep everyone safe.
    • All employees and their families now have access to short-term counselling services. The counselling will be provided by the University’s Employee and Family Assistance Provider, Shepell. Request for short-term counselling services can be done by phone at 1-800-387-4765 TTY: 1-877-338-0275. You can also visit the Employee and Family Assistance (EFAP) website for additional resources. The coverage will be in place until April 30, 2020 to assist anyone who may feel emotionally overwhelmed and stressed by the uncertainty and risks associated with COVID-19.
    • Here are some additional ways you take care of your mental health and well-being in the face of uncertainty.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website.

 


Update 4

March 17, 2020 5:11 p.m.
 

Dear faculty, learners and staff,

As the coronavirus crisis accelerates, our faculty stands in the front lines of the fight against this deadly threat. Today, and in the weeks and months ahead, our clinicians will work to save the lives of people infected by the virus, while our researchers will race to discover treatments for the disease. Our alumni will labour tirelessly in hospitals and laboratories across the country. Already, many of our MD students are joining a volunteer initiative to provide services like babysitting, pet care, and grocery shopping for healthcare workers. All members of our staff are using their talents and training to support the effort. Each and every one of us in the Faculty of Medicine has a role to play in combating this pandemic. I know that together, we will rise to the challenge.

The health and wellness of faculty, learners and staff is our primary concern. To that end, we are taking several steps that affect learners at the undergraduate, graduate, and postdoctoral levels; medical residents and interns; clinical and research faculty; and staff. In keeping with University directives and the recommendations of public health agencies and governments across Canada, we are striving to continue our vital teaching and research functions, while implementing social distancing measures. All learning has moved online. All staff whose presence on campus is not essential have been directed to work from home. All clinical rotations for MD students have been suspended. All learners on placements abroad are being asked to return home. Research operations are being scaled down; all non-essential lab trainees and staff have been asked to stay home; and special measures are being implemented for laboratory researchers and their teams.

Please see the headings below for detailed information specific to your situation. We invite you to also refer to the wellness resources below, to help take care of your mental health and well-being.

The situation is evolving rapidly. At any time, you can visit the uOttawa coronavirus website and the Faculty’s special website dedicated to COVID-19, and follow us on Twitter @uOttawaMed, for further updates.
 

Bernard Jasmin, PhD

Dean and Professor, Faculty of Medicine

University of Ottawa

 

Updates from the Faculty of Medicine:
 

RESEARCH OFFICE:
  • For researchers and those working in their labs, please review the updates made today on the Research Office's dedicated COVID-19 page.
  • The most recent updates include, but are not limited to, the following:
    • Which lab members are to stay at home
    • Preventative measures in the lab
    • How to proceed with research activities
    • Teleworking procedures
    • Manuscript preparation

 

UNDERGRADUATE MEDICAL EDUCATION:

 

POSTGRADUATE MEDICAL EDUCATION PROGRAM:
  • Postgraduate (PG) deans from across Canada have sent the following message to their respective program directors, who have been asked to make every effort to accommodate candidates in the following manner:
  • "In the light of the COVID-19 pandemic there are various rapidly evolving restrictions on travel within Canada and North America. All interviews for the second iteration of CaRMS must be done by remote means (SKYPE, ZOOM, FaceTime, etc.). We thank you for your ongoing collaboration during these exceptional times.”
  • For faculty members and learners, please consult the Faculty’s special website dedicated to COVID-19.
  • Stay tuned for a PGME page dedicated to COVID-19 which will soon provide regular updates.

 

GRADUATE AND POSTDOCTORAL STUDIES:
  • For faculty members and learners, please review the updates made late yesterday on the Graduate and Postdoctoral Studies Program's dedicated COVID-19 page.  
  • The most recent updates include, but are not limited to, the following:
    • Which lab members are to stay at home
    • Preventative measures in the lab
    • How to proceed with research activities
    • Advice for thesis preparation

 

WELLNESS FOR ALL:

One thing we all have in common is that in times like these, our mental health and well-being can suffer. You might feel more anxious and on edge than usual, feeling angry, helpless and/or sad.

  • Residents, fellows, graduate and TMM students, postdoctoral fellows and faculty can contact the Faculty Wellness Program by phone at 613-562-5800 x 8507 or by email at wellness@uottawa.ca.
  • Residents can also access the PARO support line available 24/7 at 1-866-Help-Doc.
  • MD students can contact the Student Affairs Office by email at medsao@uottawa.ca to book an appointment with a counsellor or book an appointment online. All appointments will be provided by telephone in order to keep everyone safe.
  • The employee assistance program has been extended to non-eligible staff until April 30. This program includes employee counselling. Please visit the WorkHealthLife website and enter the University of Ottawa as the organization to access and explore further.

 

Here are some additional ways you take care of your mental health and well-being in the face of uncertainty.

 

For the latest uOttawa updates regarding COVID 19 please visit the uOttawa COVID-19 website, as well as the following links for more information:

 


Update 3

March 13, 2020 4:34 p.m.
 

Dear Faculty, learners and staff,

Note that uOttawa has today issued the following notice:

Classes on Monday, March 16, 2020 and Tuesday, March 17, 2020 are cancelled.

As of Wednesday, March 18, 2020 all in-person classes and labs in the current (Winter 2020) term will be moved to distance and online learning formats for the rest of the semester.

For the time being, all staff will continue to perform their usual tasks and roles. However, the health and safety of our employees is paramount, and the University is considering various factors including school closures, social distancing and essential services and weighing their impact on employees. More information will be provided to staff in the days to come.

As previously announced, all University-related travel by uOttawa staff and students is prohibited until further notice. Faculty travel is strongly discouraged.

Read more of the University’s update.

 

The Faculty of Medicine continues to work closely with our University administration, affiliated hospitals and research institutes to develop practical measures to ensure preparedness and the continued safety of our patients, learners, faculty members, researchers and administrative staff. As of now, public health authorities state the risk to the Ottawa community as remaining low, however the Faculty has taken certain actions, and continues to monitor the situation. Please note that the measures below strictly relate to faculty members, administrative staff and learners from the Faculty of Medicine.

At the moment, many of us are worried about COVID-19. In times like these, our mental health and well-being can suffer. You might feel more on anxious and on edge than usual, feeling angry, helpless and/or sad. Apart from accessing the resources in our previous update from March 5th, here are some ways you take care of your mental health and well-being in the face of uncertainty.

As the situation is evolving, please check this website (Faculty of Medicine - Updates regarding COVID-19) regularly for the latest updates.

 

SOCIAL DISTANCING

At this time, the Faculty has not issued a work from home directive. In preparation for this possibility however, additional technology and tools are being sourced to enable work from home.

We are recommending that any large-scale faculty and business meetings be held by teleconference or cancelled altogether. Additionally, at this time, all recruitment activities and interviews will be conducted via teleconference.

 

PROTECT YOURSELF AND OTHERS THROUGH PREVENTION
  • Wash your hands frequently
  • Avoid touching your face
  • Create social distance, avoid close contact such as hand-shaking
  • Cancel ALL non-essential work travel, both domestic and international
  • Leverage teleconferencing and webinar options rather that attending in person
  • Self-isolate immediately if you develop cold or flu symptoms
  • If you are medically vulnerable to COVID-19, discuss alternative working arrangements with your team leader or a Human Resources representative
  • If you have come in contact with an individual who has tested positive for COVID-19 or who has a presumptive case of COVID-19, self-isolate, follow the recommendations of Ottawa Public Health and contact your hospital’s Occupational Health unit

 

UNDERGRADUATE MEDICAL EDUCATION
  • International electives (incoming and outgoing) are cancelled effective immediately through June 30, 2020.
  • Electives for Canadian medical students outside of University of Ottawa cancelled effective immediately through June 30, 2020.
  • Contingency planning for UG curriculum delivery is underway and continually evolving.
  • UGME will directly email all UGME students, all UGME faculty, hospital coordinators and operations staff with regular and more detailed UGME related updates. These updates will also be on the UGME website under “COVID-19 information”.
  • All classroom and small group teaching will be converted to online.
  • Exams will continue but will be converted to online.
  • Objective structured clinical examinations will be postponed or modified as required.
     

Pre-clerkship:

  • All non-curricular activities will be cancelled (see UGME messaging for details).
  • All observerships are cancelled effective through June 30, 2020.
  • Attendance policies will be adapted to meet the needs of students placed in isolation and evolving curriculum changes.
  • Community weeks and community preceptor programs have been cancelled.
  • Community service learning has been cancelled.
     

Clerkship:

  • All electives for students from Canadian medical schools apart from uO have been cancelled effective through June 30, 2020.
  • U3 core rotations (that do not require air travel) will continue but will be reviewed on an ongoing basis.

 

POSTGRADUATE MEDICAL EDUCATION
  • Reinforcement for all trainees to have their N95 mask fit testing completed.
  • Occupational Health services at hospitals will be available to residents. Those in the community will be welcomed at TOH.
  • The faculty will advocate on behalf of their candidates with the Medical Regulatory Authorities to permit these candidates to practice with a provisional or other temporary license that they would normally have satisfied the certification requirements but for now are unable to do so. 
  • Certification Exams
    • RCPSC and CFPC spring exams have been postponed.
  • Academic Half Day (AHD)
    • PGME, at this point, is not mandating cancellation of AHD however, individual PDs are to determine whether they will choose to continue these in their regular format or not.
    • It is advisable to change these to a teleconference format as much as possible.
  • Accreditation Internal Reviews of training programs
    • These are all to be postponed until further notice.
  • PGME PGY1 Academic Symposia
    • These are cancelled.
  • Incoming Foreign Medical (visa) Graduates
    • Any foreign PG trainee MUST follow Public Health Agency of Canada / Ottawa Public Health guidelines (i.e., self-isolation for 14 days before starting clinical rotations including the Pre-entry Assessment Program and notify Ottawa Public Health if issues arise). They MUST have N95 mask fit testing completed prior to commencing any hospital clinical experience.
    • They must email their hospitals occupational health office prior to coming to their uOttawa clinical training site.
  • Rotations
    • uOttawa residents
      • All rotations not already commenced outside of uOttawa training sites are immediately to be cancelled / postponed until further notice as per our Academic Health Science Partner hospitals (TOH, Montfort, Bruyere, Royal Ottawa and CHEO).
      • If the PG trainee is already away on rotation in Canada but outside of uOttawa training sites
        • Remain on rotation unless directed otherwise by the supervisors at that training site.
        • Email Occupational Health at their respective uOttawa hospitals in preparation for their return and resumption of clinical duties in Ottawa. 
          • If a trainee does not have a “base hospital” e.g. community family medicine or PHPM residents, TOH will be their default hospital Occupational Health office.
      • If already away on rotation outside of Canada
        • Follow Health Canada travel advisories at all times particularly with respect to health notices.
        • Email Occupational Health at their respective uOttawa hospitals in preparation for their return and resumption of clinical duties in Ottawa. 
    • Visiting PG trainees
      • All upcoming visiting trainee rotations (whether elective or required rotation) to be undertaken at uOttawa, are to be postponed until further notice.
      • If the PG trainee is already on rotation at uOttawa, they are permitted to continue training at uOttawa until the end of their expected time here.
  • Vacation 
    • PG trainees are  again reminded to consult Health Canada travel advisories prior to initiating or returning from vacation away from Canada.
    • Before returning to clinical duties, residents who have been away from Ottawa for any reason, are required to email their respective hospital Occupational Health office.
  • Conferences and other work away from Ottawa
    • These are to be cancelled.

 

OFFICE OF CONTINUING PROFESSIONAL DEVELOPMENT
  • Events scheduled for March and April are currently under review. The feasibility of online learning is being considered.

 

TMM and GRADUATE AND POSTDOCTORAL STUDIES
  • Cancellation of TMM Honours project oral sessions.
  • Contingency planning for curriculum delivery is underway, including offering lecture-based courses online and developing a plan for final exams.
  • Reviewing how to maintain critical research activities and enabling remote work if deemed necessary.
  • All academic events (poster days, symposium, PhD defences, etc.) are currently being reviewed individually and may be either cancelled, postponed or conducted online. More information will follow.

 

AFFAIRES FRANCOPHONES
  • All activities linked to Francophonie Month are cancelled.
  • Franco mini-med school will likely be offered by videoconferencing.
  • Currently assessing how to offer continuing professional development events by video conferencing.

 

INTERNATIONALIZATION AND GLOBAL HEALTH
  • The Faculty’s Annual Internationalization and Global Health Conference on April 8 will be postponed until the fall. Information will be circulated shortly.
  • TSOP Observership program (incoming for 6 weeks May-June) has been cancelled.
  • MHIP Lyon Summer school has been cancelled.
  • Kuwait Mentoring program Social activity has been cancelled.

 

RESEARCH
  • Contingency planning is underway.
  • Purchasing is in contact with all of our major suppliers to discuss securing adequate supplies of essential items.
  • ACVS is also actively working on contingency planning.
  • Please be advised our researchers have begun to experience delays at customs when shipping samples and other packages internationally.
  • Investigators should start considering how their lab’s activities might be prioritized and scaled down in response to a partial or more comprehensive shutdown of research facilities should that be required as the situation progresses.
  • Researchers may want to reconsider beginning any large-scale projects, especially those involving animals at this time.
  • Researchers are strongly recommended to limit in-person social interactions as much as possible including cancelling internal meetings such as journal clubs, work-in-progress meetings and lab/team meetings.
  • Until further notice, international travel or visitors should be cancelled or postponed.

 


Update 2

March 5, 2020 11:34 a.m.
 

Dear learners, faculty, and staff,

Please see update below from uOttawa regarding the evolving situation of novel coronavirus (COVID-19).

There are currently no cases in Ottawa, and public health authorities continue to rate the risk for Canadians as low. Ottawa Public Health (OPH), our local public health authority, is providing updates on the virus, including travel notices and how people can prepare themselves in the possible event of isolation.

The Faculty of Medicine continues to work jointly with the University of Ottawa and partner hospitals, paramedics, OPH, and the City to ensure the safety of our learners, faculty and staff, as well as the communities we serve.

Please take note of important information below regarding clinical placements for students, resident physicians and fellows (shared previously on January 31, 2020).

  • At this time, all students, including medical, nursing, health professions, graduate students and postdoctoral fellows (graduate studies) are not to provide care to patients with presumptive or confirmed cases of novel Coronavirus.
  • At this time, resident physicians and fellows who are not currently N95 respirator fit tested (within last 2 years) cannot provide care to patients with presumptive and confirmed cases of novel Coronavirus.
  • At this time, resident physicians and fellows who are currently N95 respirator fit tested (within last 2 years) can provide care to patients with presumptive and confirmed cases of novel Coronavirus if the Most Responsible Physician (MRP) is in agreement.

It is important to remind everyone of the actions we must take to reduce risk, which are exactly the same as those required to prevent transmission of any febrile respiratory illnesses (FRI). Specifically, here are the key precautions we all must take, in addition to direction or guidance provided by your local health care facility or institution:

  • Regular hand hygiene.
  • You are encouraged to receive your seasonal influenza vaccine if you have not yet done so.
  • If applicable, the trainee must hold a current N95 mask fit test and size.

Regarding travel, please see mandatory uOttawa travel registry information below. If you are also in a clinical setting, please ensure you inform yourself of the institution’s current travel policy and reporting.

You can visit OPH’s website for updates on COVID-19, and to sign up for email updates from them.

We understand that some people may feel discomfited by this news. In addition to uOttawa’s services, here is a summary of the Faculty of Medicine’s counselling and wellness supports.

Medical students can contact the Student Affairs Office by phone at 613-562-5800 x 8136 or by email at medsao@uottawa.ca to connect with counsellors and other resources.  

Residents, fellows, graduate and TMM students, postdoctoral fellows and faculty can contact the Faculty Wellness Program by phone at 613-562-5800 x 8507 or by email at wellness@uottawa.ca. Residents can also access the PARO support line available 24/7 at 1-866-Help-Doc.

International students who have questions can contact the University’s International Office (uointl@uOttawa.ca) and are also reminded that services, such as counselling, are available should they need any assistance.

Other recommended supports include:

  • Your family physician
  • The OMA Physician Health Program (1-800-851-6606) (Medical students, residents, fellows and MD faculty members)
  • Your Employee and Family Assistance Program
  • The Mental Health Crisis lines available 24/7 at 613-722-6914 (in Ottawa) and 1-866-996-0991 (outside Ottawa); Tel-Aide Outaouais 1-800-567-9699

And:

In case of an emergency:
Protection Services (24/7): 613-562-5411 (or ext. 5411 on campus)
Emergency services: 911

 

Message from the University of Ottawa

Dear members of uOttawa community,

The University of Ottawa is closely monitoring developments involving the coronavirus, now referred to as COVID-19. Although the number of countries affected by the coronavirus continues to increase, Canadian public health authorities have assessed the risk associated with COVID-19 as low for Canada.

The University has established a working group to co-ordinate uOttawa’s response across our campuses. We are also refining our academic and business contingency plans, that will be implemented if necessary.

Travel Advisories

As of March 4, the Canadian government provided COVID-19 specific travel advice, which includes health notices, for China, Hong Kong, Iran, Japan, Northern Italy, Singapore, and South Korea.

All University-sponsored travel, as well as activities such as internships, exchanges, letter of permission (LPR), research, coop placements, have been suspended for China and Iran until further notice.

Keep in mind that travel restrictions have and can change rapidly with little notice. Depending on where you go, you may encounter challenges in departing a country, or face difficulties when you try to return.

Members of the uOttawa community planning to travel abroad should closely monitor Global Affairs Canada’s website to get the most recent travel advice and advisories pertaining to their potential destination and adjust their travel plans accordingly. In doubt, students should contact the International Office and employees and faculty members should liaise with the Office of Risk Management.

New travel registry for international travel

The University has established a new uOttawa International Travel Registry for students, employees and faculty members traveling outside Canada for official studies, research or work. Registration is mandatory for students and non-academic staff travelling outside of Canada. Registration is highly recommended for faculty members.

Taking a few moments to register your travel details will allow the University to provide you with access to alerts and travel advice from International SOS and enable us to contact you directly in the event of an emergency.

How to protect yourself

Public health experts agree that self-hygiene is key to mitigating the risk linked to the spread of COVID-19. To reduce the spread of germs, including the flu and COVID-19, Ottawa Public Health recommends that you:

  • Wash your hands often with soap and water or use a hand sanitizer.
  • Avoid touching your eyes, nose and mouth unless you have just washed your hands with soap.
  • Cover your cough and sneeze with a tissue or into your arm, not your hand.
  • If possible, stay home if you are sick.
  • Avoid visiting people in hospitals or long-term care centres if you are sick.
  • Get your flu shot if you haven’t already, as the flu virus is still circulating in the community.

We appreciate that members of our university community have questions about the current situation. A FAQ page has been developed to address part of those questions. We will ensure to provide you with new information as they become available.

 


Update 1

January 31, 2020 1:28 p.m.
 

The Faculty of Medicine is working closely with our hospital partners and the University in regards to the novel coronavirus situation. Please find attached “Coronavirus (nCoV 2019) - Learner Update”, which directs the expected actions of Faculty of Medicine learners regarding the care of patients with presumptive or confirmed cases of coronavirus. They have been jointly developed by the Eastern Ontario Academic Health Sciences Network, of which we are a member.

In our region, Ottawa Public Health is leading on providing information to the public, and is working with provincial and national public health authorities on Canada’s response to this outbreak. Please visit Ottawa Public Health for the latest information.

 

Message from the University of Ottawa

In response to the World Health Organization’s (WHO) declaration of a global health emergency due to spread of the coronavirus, the University has decided to suspend all operations in China until further notice.

As a result, all University-sponsored travel to China and all programming involving China have been suspended until further notice. The Government of Canada has also asked Canadians to avoid all non-essential travel to China due to the outbreak of the coronavirus.

The University has been in contact with our students who are currently in China to ensure their well-being. We are also in contact with our students across Asia to ask that they take all possible precautionary measures.

Travel restrictions

The University recognizes that restricting travel may affect students, faculty members and staff. Students should consult their supervisor or those responsible for their program to assess potential alternatives. Faculty and staff members are encouraged to share any travel plans to Asia with their deans or directors, who will work with the International Office to provide updated information about the situation. The University will make every effort to prevent or mitigate any potential impact on academic activities.

Prevention

Symptoms of the coronavirus include fever, a cough and difficulty breathing. Should you experience these symptoms AND you or someone you have been in close contact with has recently travelled internationally to an affected region, avoid contact with others and see your health-care professional or nearest hospital.

Students, faculty members, and staff who work or study in a health-care setting should follow the directions provided by the facility. Hospital environments are well equipped and have proper measures in place.

International students

International students who have questions should contact the University’s International Office (uointl@uOttawa.ca) and are also reminded that services, such as counselling, are available should they need any assistance.

Next steps

The University of Ottawa will continue to monitor the latest developments in Canada and around the world and to assess any further steps required to protect the health and safety of our community.

The University appreciates the solidarity and mutual respect shown by its community members during this uncertain time.

 

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