How long does the admission evaluation process take once I submit my completed application package to the Faculty of Medicine Graduate Studies Office?
The process usually takes about 4 to 6 weeks, but may take longer.
MSc in Epidemiology and Graduate Diploma in Population Health Risk Assessment and Management candidates will be informed of the admission decision approximately 8 to 10 weeks after the application deadline.
PhD Epidemiology process usually takes about 6 to 8 weeks after the application deadline, but may take longer.
I was filling out my application and had to log out before submitting it. Unfortunately, I didn't record my user ID and password. How can I recover this information?
When you logged in for the first time, an email was automatically sent to you indicating your user ID. Check your emails to recover this information. Using your user ID, go back to the home page of the on-line application and follow instructions to recover your password or to change it.
I've already submitted my request and I realize I need to modify it. Can I make modifications to my request once I've submitted it to OUAC?
No. Once the request has been submitted, it cannot be modified. However, you can include a note with the documents you will submit to the Faculty of Medicine Graduate and Postdoctoral Studies Office explaining what changes should be made to your file.
How do I find out the status of my application
Your uoAccess ID and password, which you need to open a session in uoZone and track your application, are included in the acknowledgement of receipt that we emailed you when we received your application.
While you’re waiting for our decision, you can open a session in uoZone to find out if you need to send the University any other documents or results to complete your file.
You can find complete information about your application status in your admission file. You are responsible for checking it regularly to track your application and ensure that your file is complete.
There may be a delay of up to two weeks between when we receive a document and when your admission file is updated in uoZone.
How do I apply for the admission scholarship?
When you apply for admission, the Faculty of Medicine Graduate Studies Office will automatically evaluate your file for eligibility for the admission scholarship. No additional application forms are required.
The offer of admission will include details of the admission scholarship if one is awarded.
To gain admission into the collaborative program, you must first apply to a main program (MSc or PhD) program. Once admitted to the main program, you will need to find a supervisor who is part of the collaborative program requested.
For a list of potential supervisors and more detailed information on admission to the program, please see the following pages:
Upon receipt of the written evaluations, one or more examiners did not recommend to proceed to oral defence. Do I have to enrol for my thesis again?
Once the thesis evaluation reports have been received, the student may defend the thesis. However, the student may decide, in consultation with the thesis supervisor(s), to amend the thesis before defending it. If the latter option is selected, the student must enrol to make the amendments and resubmit the thesis for evaluation.
I would like to write my thesis with another student, with each of us as a co-author. Is this allowed?
No. Co-authorship of a thesis is not allowed.
How long after submitting my thesis will my defence take place?
Typically, your defence will take place within 3 months of submitting. Each participant (examiners, supervisor(s) and student) will be polled for their availability.
The Graduate and Postdoctoral Studies Office will set the date of the oral defence among the options identified in the poll when all participants can attend the event in person.
Am I eligible to receive a financial credit if I submit my thesis before the end of the term?
Please refer to the Important academic dates and deadlines (under Reports, major research papers, and thesis) to find out if you are eligible for the 50% or 100% financial credit. These credits do not apply for revised theses.
I received a verdict 2 at my oral defence, do I have to enrol for my thesis again?
Yes, the student must make the required revisions and corrections and submit the final version of the thesis within 120 days of the date of the thesis defence. The student must be enrolled for one term during this 120-day period.
Please consult our Thesis webpage, under “Thesis Revisions and Corrections (Post Defence)” for more details.
Enrolment for the Spring/Summer term begins at the end of March, and enrolment for the Fall/Winter terms begins in June. Please refer to the Important academic dates and deadlines page for specific enrolment dates.
You can enrol for your courses online through the Self-Serve tool, accessible through uoZone.
Once your enrolment period has begun, go to the Applications menu in uoZone and click on Enrol. For detailed instructions, please refer to the How to enrol in a class tutorial, on the Enrol application page.
Don’t hesitate to ask for help. Our enrolment support team can answer your questions and guide you through the enrolment process.
If you are unsure about your program requirements, contact the Faculty of Medicine Graduate Studies Office by phone at 613-562-5800 extension 8344, by email, or in person in RGN 2016. Our staff will be pleased to assist you.
If you have technical problems with uoZone or any other accounts, complete a Service Desk request. You will need your student number.
Visit My Academic Requirements in uoZone to make sure you enrol in all courses or activities you need to get your degree.
Why is the Self-Serve tool in uoZone not letting me enrol?
You might have a hold on your file preventing you from enrolling (ex: outstanding fees, not submitting a progress report).
You can view if you have holds on the right of the Student Center dashboard in uoZone.
If you have one, click Details in the Holds section for more information about it and the steps to take to remove it.
If you have none, No Holds will be displayed in that section.
For more information, consult the Student Guide About your Student Centre under Check your Holds in uoZone.
What is the passing grade for graduate courses?
Graduate students must maintain a minimum grade of C+ in each course and examination (including qualifying program and additional courses).
If you fail a course at the graduate level, you must either repeat it or take another course specified by the academic unit. If you have two failures (equivalent to six units) on the record of your qualifying, master's or doctoral program, you must withdraw.
Supplemental exams are not permitted at the graduate level. (This regulation does not apply to the comprehensive examination, which is governed by a separate regulation.)
How do I appeal a mark I received?
Graduate students may appeal the attribution of any mark for any written test, assignment or examination with which they are dissatisfied, provided they submit to the Dean of the FGPS a written request for revision within four weeks of the first communication of the mark in question.
Such a request shall include:
the title of the course, an identification of the assignment, test or examination in question, the mark obtained and the name of the professor (or professors) whose mark is in question;
a statement of the grounds of the appeal.
A copy of the student’s request shall be forwarded to the professor, who may submit written comments to the Dean.
Two weeks after the receipt of the student’s request, the Dean shall appoint one or two qualified evaluators to re-assess the assignment, test or examination in question.
The evaluators shall be provided with a copy of the student’s request and of the comments of the professor. They shall review the entire assignment, test or examination in question and provide the results of their individual evaluations to the Dean as soon as possible.
The Dean, in the light of all evaluations, shall determine the revised mark, which may be identical to, lower or higher than the original one.
The Faculty of Graduate and Postdoctoral Studies shall inform the student by letter of the result of the appeal within a reasonable time of receiving the report of the evaluator(s). A copy of the letter shall be sent to the professor whose mark was appealed.
A student cannot withdraw such an appeal once the revised mark has been assigned.
An appeal of the revised mark may be made to the Senate Appeals Committee, either by the student or by the professor, on the grounds that the evaluation was not properly carried out. Unless exceptional circumstances are shown, such an appeal must be made within two weeks of the date of the letter informing the student of the mark assigned as a result of the re-evaluation. If the appeal is successful, the FGPS shall be directed to proceed to a new evaluation, the results of which shall be final and binding.
Nothing in this procedure prevents a student from discussing examination questions, including the type of answers expected, with the professor and/or the department concerned. Such consultation is not a prerequisite, nor can it be used to extend the time limit provided for in article 1.
Comprehensive examinations, thesis evaluations and thesis defences, being conducted by a panel of examiners in accordance with established procedures, are not subject to the appeal provisions of this regulation. Their decisions may, however, be appealed to the Executive Committee of the Office of the Vice-Provost, Graduate and Postdoctoral Studies, which, depending on the nature of the complaint, will take appropriate action to ensure that it is clear that justice has been done. If the student is not satisfied with the outcome of such action, he may appeal to the Senate Appeals Committee on the grounds that appropriate procedures have not been followed.
What is the difference between full-time and part-time classification?
Full-time Students must
Be pursuing his studies as a full-time occupation;
Identify himself as a full-time graduate student;
Be designated by the university as a full-time graduate student;
Be geographically available and visit the campus regularly. Without forfeiting full-time status, a graduate student, while still under supervision, may be absent from the university (e.g. visiting libraries, doing field work, attending a graduate course at another institution, etc.) provided that, if any such period of absence exceeds four weeks in any one term, written evidence shall be available in the student's file to the effect that the absence has the approval of the Director of Graduate Studies. The absence must be approved by the Vice-Dean of the Faculty of Medicine;
Be considered to be a full-time graduate student by his supervisor.
Full-time students must normally enrol each term for a minimum of six units or equivalent. Exceptions may be permitted in consultation with the Vice-Dean of the Faculty of Medicine. The following are the equivalent of six units: thesis, major paper, research activity, comprehensive examination or full course.
All enrolled graduate students who do not meet the requirements of full-time status as defined above are part-time graduate students. Part-time students cannot be enrolled in more than six units per term. The following are the equivalent of two three-unit courses: thesis, major paper, research activity, comprehensive examination or full (six-unit) course.
Can I enrol part-time?
If you are a Masters student, you must complete a minimum of three term of full-time enrolment.
If you are PhD student, you must complete a minimum of six terms of full-time enrolment.
In the case of transfer students, the residency period is nine full-time terms from the initial date of enrolment in the master's program.
After the minimum number of full-time enrolment has been met, you may be permitted to enrol part-time with the approval of the Graduate Program Director.
Transition from full-time to part-time status for new students
Requests to transfer from full-time to part-time status must be submitted for approval to the Vice-Provost, Graduate and Postdoctoral Studies, whose decision on such requests shall be final.
Can I take additional courses outside of my program requirements?
You must request approval from the Graduate Program Director to take a course outside of your program requirements. These courses may be considered "Out of Program" or "HP", and will not count as credit toward your graduate program. Please note that additional costs may apply to these courses.
A thesis supervisor may request that a student enrol to an additional course "ADD" to enhance his knowledge in the area of study. In this case, the course will be added to the student's program requirements.
In addition of an email of the professor who teaches the course with his approval, you need to submit through a Service request the Course attendance form and the Modification / Cancellation of registration form.
You can order a copy online using uoZone, by mail or by fax, or in person.
How do I get a parking pass for the Roger-Guindon Campus?
You can purchase a permit online, or you can contact the Parking and Sustainable Transportation Office by phone at 613-562-5785, by email, or in person at 139 Louis-Pasteur, room 133.
How do I pick up my U-Pass?
You can pick up your U-Pass at the SFUO Main Office (UCU 07).
At the beginning of the fall term of each academic year, temporary U-Pass distribution centers will be set up in the University Center and at the Roger-Guindon Campus.
Dates and locations of these temporary distribution centers, and all other information concerning the U-Pass, are available on the GSAED website.
What is the schedule for the shuttle bus? Where can I take the shuttle bus?
The Parking and Sustainable Transportation office manages a free shuttle service for students and employees that need to commute to and from the University of Ottawa's downtown campus, Saint Paul University and Roger-Guindon Hall. The shuttle service is intended to ease commutes, reduce parking demands and encourage sustainable methods of transportation.
Student identity cards are the property of the University and are required to borrow books from the University libraries, to gain access to sports facilities and to make use of a variety of student services. The card must also be presented for identification during examination sessions.
If you are a new student, you can obtain your card at InfoService (Tabaret Hall) upon presentation of proof of enrolment (approved enrolment form or proof of payment).
If you would like to pick up your student card at the Roger-Guindon campus, visit the Faculty of Medicine Graduate Studies Office (RGN room 2016). We will sign a form stating that you are enrolled. You can then go to Docucentre (RGN2010) where your picture will be taken and your student card will be printed.
You must retain your card for the duration of your studies at the University of Ottawa.
The card is not valid if you are not enrolled.
A graduate student ID sticker for the student card is available from InfoService or from the Graduate Students' Association (GSAED).
If you wish to opt out of the health and/or dental plan, the only way to do so is via your uoZone account, by selecting InfoWeb, Finances and Health insurance. You have to enter information regarding your comparable coverage with another insurance plan. A confirmation will be sent to you and a credit will be applied automatically to your uOttawa student account.