Two letters of references
We recommend you contact your referees two to three weeks before you are ready to apply in order to confirm they would be willing to provide you with a letter of recommendation and to get their email address and current job title. The information about the individuals providing letters of recommendation is entered in uoZone, the student portal.
The names and e-mail addresses are not added to your OUAC admissions' application. You will have to add them in your uoZone portal.
Shortly after completed your admission application and have paid the admission fees, you will receive an email from the University of Ottawa. The email will contain your student number, uoAccess login and password that you will need to access your uoZone portal.
Now that you have access to uoZone, you will have to provide the name and e-mail address of the referees you have chosen and who can assess your aptitude to pursue graduate studies.
For example, a referee could be a professor, a thesis director, an employer or any other person who can assess your aptitude to pursue Graduate Studies.
Additional information regarding letters of recommendation
- Let the individuals know that the University of Ottawa’s letter of recommendation process is done online and is entirely confidential. They will receive a link by email to the secure online system.
- It is helpful to provide the individuals with a deadline in order to ensure they submit their letters of recommendation before the application deadline. Your application will not be considered complete (and thus not evaluated) until all your letters of recommendation are received.
- Letters of recommendation must be in English or French.
- We do not accept letters of recommendation from family members, friends, students, former or current classmates, employees or teaching assistants.
- It’s best to provide academic or work email addresses for those providing letters of recommendation. Email address from Hotmail, Gmail, Yahoo, etc. are discouraged.
This process is completed within a secure portal where your personal information will remain protected and accessible only by authorized personnel, ensuring the confidentiality of your recommendation letters.
In your application, you must submit an official academic transcript from each postsecondary establishment that you have attended.
For this purpose, a transcript is considered official only if it is received in a university envelope which is sealed and signed on the flap by the official person in the office issuing the transcript. These must be returned to you signed and sealed, for submission with the application package.
If the transcript and degree certificate are not in English or French, a certified translation (signed and stamped/sealed) must be submitted.
- All transcripts will be verified for authenticity.
- All transcript information is confidential; envelopes must not be opened.
- Transcripts must show all courses, all marks and the awarding of degree(s).
- Previous or current University of Ottawa students do not need to submit a transcript of their studies at the University of Ottawa. Professional programs in rehabilitation require all transcripts, including those from uOttawa.
- Students graduating from an Ontario university can order an official version of their transcript through OUAC for a fee.
To accelerate the admission process, an electronic copy of your transcripts can be temporarily accepted until we receive your official copies. Please upload them in your uoZone portal in your uoDoc application.
All documents and transcripts submitted to the University of Ottawa become the property of the University and will not be returned.
Letter of intent
Applications for a master program
Your letter of intent (two or three pages) must address the following five areas:
- Research project: Indicate the field you propose to research. Be as specific as possible about your research goals.
- Preparation: Indicate your educational background and ability to deal with this topic (courses and seminars you took as an undergraduate, or any relevant research or experience).
- If possible, name professors who could potentially supervise your thesis and say whether you have contacted them. If you’ve applied for the MSc in Epidemiology, you do not have to name potential thesis supervisors because you don’t need this information to be admitted to the program.
- Mention your relevant experience (participation in an exchange program, work as a research assistant, lab work, etc.), as well as your career goals.
- Explain anything that might seem unusual in your academic history (for example, poor grades one term due to illness, time away from university, etc.).
Applications for a PhD program
Your letter of intent (two or three pages) must address the following four areas:
- Research project: Give a general outline of your research project, career goals and matters relevant to your chosen research field (definitions of topics, research hypotheses and sources).
- Preparation: Mention your abilities and background with regard to your proposed topic (university education, personal research, well-known scientists you have worked with, etc.).
- Name professors who would be potential thesis supervisors and say whether you have contacted them.
- Mention whether you have applied for graduate scholarships from appropriate bodies, and whether you have received them.
Your resume should include all of your publications and any scholarships you have received.
Proof of Language Proficiency
If your first language is neither English nor French, you may have to provide the results of a certified language test such as the TOEFL or IELTS as proof of your ability in your program’s language of instruction (English or French).
Learn more about required language test results.
Here are the steps to follow to prepare your application and not miss anything: