Courses and Enrolment
Courses
Enrolment
Should you have any Holds (Service Indicators) on your account, you will need to take the necessary action to satisfy them before you can enrol.
If you have already submitted your Service Request, you must wait until the request is approved before enrolling.
If you have already submitted your Service Request, you must wait until the request is approved before enrolling.Frequently Asked Questions
Which graduate courses in my discipline are being offered this academic year?
For the most up-to-date list of available courses, please use the Search tool for available courses.
When and how do I enrol online?
- Enrolment for the Spring/Summer term begins at the end of March, and enrolment for the Fall/Winter terms begins in June. Please refer to the Important academic dates and deadlines page for specific enrolment dates.
- You can enrol for your courses online through the Self-Serve tool, accessible through uoZone.
- Once your enrolment period has begun, go to the Applications menu in uoZone and click on Enrol. For detailed instructions, please refer to the How to enrol in a class tutorial, on the Enrol application page.
- Don’t hesitate to ask for help. Our enrolment support team can answer your questions and guide you through the enrolment process.
- If you are unsure about your program requirements, contact the Faculty of Medicine Graduate Studies Office by phone at 613-562-5800 extension 8344, by email, or in person in RGN 2016. Our staff will be pleased to assist you.
- If you have technical problems with uoZone or any other accounts, complete a Service Desk request. You will need your student number.
For more information on enrolment.
Visit My Academic Requirements in uoZone to make sure you enrol in all courses or activities you need to get your degree.Why is the Self-Serve tool in uoZone not letting me enrol?
You might have a hold on your file preventing you from enrolling (ex: outstanding fees, not submitting a progress report).
You can view if you have holds on the right of the Student Center dashboard in uoZone.
- If you have one, click Details in the Holds section for more information about it and the steps to take to remove it.
- If you have none, No Holds will be displayed in that section.
For more information, consult the Student Guide About your Student Centre under Check your Holds in uoZone.
What is the passing grade for graduate courses?
Graduate students must maintain a minimum grade of C+ in each course and examination (including qualifying program and additional courses).
If you fail a course at the graduate level, you must either repeat it or take another course specified by the academic unit. If you have two failures (equivalent to six units) on the record of your qualifying, master's or doctoral program, you must withdraw.
Supplemental exams are not permitted at the graduate level. (This regulation does not apply to the comprehensive examination, which is governed by a separate regulation.)
How do I appeal a mark I received?
Graduate students may appeal the attribution of any mark for any written test, assignment or examination with which they are dissatisfied, provided they submit to the Dean of the FGPS a written request for revision within four weeks of the first communication of the mark in question.
- Such a request shall include:
- the title of the course, an identification of the assignment, test or examination in question, the mark obtained and the name of the professor (or professors) whose mark is in question;
- a statement of the grounds of the appeal.
- A copy of the student’s request shall be forwarded to the professor, who may submit written comments to the Dean.
- Two weeks after the receipt of the student’s request, the Dean shall appoint one or two qualified evaluators to re-assess the assignment, test or examination in question.
- The evaluators shall be provided with a copy of the student’s request and of the comments of the professor. They shall review the entire assignment, test or examination in question and provide the results of their individual evaluations to the Dean as soon as possible.
- The Dean, in the light of all evaluations, shall determine the revised mark, which may be identical to, lower or higher than the original one.
- The Faculty of Graduate and Postdoctoral Studies shall inform the student by letter of the result of the appeal within a reasonable time of receiving the report of the evaluator(s). A copy of the letter shall be sent to the professor whose mark was appealed.
- A student cannot withdraw such an appeal once the revised mark has been assigned.
- An appeal of the revised mark may be made to the Senate Appeals Committee, either by the student or by the professor, on the grounds that the evaluation was not properly carried out. Unless exceptional circumstances are shown, such an appeal must be made within two weeks of the date of the letter informing the student of the mark assigned as a result of the re-evaluation. If the appeal is successful, the FGPS shall be directed to proceed to a new evaluation, the results of which shall be final and binding.
- Nothing in this procedure prevents a student from discussing examination questions, including the type of answers expected, with the professor and/or the department concerned. Such consultation is not a prerequisite, nor can it be used to extend the time limit provided for in article 1.
- Comprehensive examinations, thesis evaluations and thesis defences, being conducted by a panel of examiners in accordance with established procedures, are not subject to the appeal provisions of this regulation. Their decisions may, however, be appealed to the Executive Committee of the Office of the Vice-Provost, Graduate and Postdoctoral Studies, which, depending on the nature of the complaint, will take appropriate action to ensure that it is clear that justice has been done. If the student is not satisfied with the outcome of such action, he may appeal to the Senate Appeals Committee on the grounds that appropriate procedures have not been followed.
- Such a request shall include:
What is the difference between full-time and part-time classification?
Full-time Students must
- Be pursuing his studies as a full-time occupation;
- Identify himself as a full-time graduate student;
- Be designated by the university as a full-time graduate student;
- Be geographically available and visit the campus regularly. Without forfeiting full-time status, a graduate student, while still under supervision, may be absent from the university (e.g. visiting libraries, doing field work, attending a graduate course at another institution, etc.) provided that, if any such period of absence exceeds four weeks in any one term, written evidence shall be available in the student's file to the effect that the absence has the approval of the Director of Graduate Studies. The absence must be approved by the Vice-Dean of the Faculty of Medicine;
- Be considered to be a full-time graduate student by his supervisor.
Full-time students must normally enrol each term for a minimum of six units or equivalent. Exceptions may be permitted in consultation with the Vice-Dean of the Faculty of Medicine. The following are the equivalent of six units: thesis, major paper, research activity, comprehensive examination or full course.
Part-time Status
All enrolled graduate students who do not meet the requirements of full-time status as defined above are part-time graduate students. Part-time students cannot be enrolled in more than six units per term. The following are the equivalent of two three-unit courses: thesis, major paper, research activity, comprehensive examination or full (six-unit) course.
Can I enrol part-time?
- If you are a Masters student, you must complete a minimum of three term of full-time enrolment.
- If you are PhD student, you must complete a minimum of six terms of full-time enrolment.
In the case of transfer students, the residency period is nine full-time terms from the initial date of enrolment in the master's program.
After the minimum number of full-time enrolment has been met, you may be permitted to enrol part-time with the approval of the Graduate Program Director.
Transition from full-time to part-time status for new students
Requests to transfer from full-time to part-time status must be submitted for approval to the Vice-Provost, Graduate and Postdoctoral Studies, whose decision on such requests shall be final.
Can I take additional courses outside of my program requirements?
You must request approval from the Graduate Program Director to take a course outside of your program requirements. These courses may be considered "Out of Program" or "HP", and will not count as credit toward your graduate program. Please note that additional costs may apply to these courses.
A thesis supervisor may request that a student enrol to an additional course "ADD" to enhance his knowledge in the area of study. In this case, the course will be added to the student's program requirements.
In addition of an email of the professor who teaches the course with his approval, you need to submit through a Service request the Course attendance form and the Modification / Cancellation of registration form.
To download the forms, under Enrolment.
How can I enrol to a graduate course if I am a postdoctoral fellow or an undergraduate student?
Candidates who wish to take courses as special students with the Faculty of Medicine may enrol in graduate courses provided they obtain the approval of the academic unit concerned.
They must comply with regulations pertaining to the courses for which they enrol, such as attendance requirements, assignments, examinations and passing grades.
Please note that we need to receive all required documents for evaluation of the candidate request a few days before the deadline to enrol.