Types of service request

Additional information: Service Request Guidelines

Add a new supervisor

Purpose: Add or change a supervisor or co-supervisor to oversee the thesis and research.

  • When to submit: As required.

Note: The name of the supervisor/co-supervisor must be added in the comments box with the preference (primary supervisor or co-supervisor).

Add or modify a thesis title

Purpose: Add/modify a thesis title or a research topic.

  • When to submit: As required.

Note: The thesis title must be added to the comments box.

Approval of final version of thesis

Purpose: Document your supervisor's approval of the revisions made to the initial thesis and their approval of the final thesis for submission to the library.

  • When to submit:
    • Following a Verdict 1 at the oral defence: Within a month of their defence.
    • Following a Verdict 2 at the oral defence: One hundred and twenty (120) days after the date of the defence to complete the required revisions and to submit the final version of the thesis.
  • Forms to attach:
    • A PDF copy of the final thesis attachment.
    • Embargo Request form (PDF), if applicable (See Submission of contract with TTBE for more details)

Major Research Paper Super

Purpose 1: Intended for Epidemiology Master students in the Research Paper stream only.

  • When to submit: By the end of the third term.
  • Forms to attach: Abstract form (PDF) | Protocol

Purpose 2: Submission of the Research Paper for evaluation and other Research Paper documentation.

Research Paper Guidelines for Epidemiology

Request supervisor approval for supervision

Purpose: Confirm the supervisor and co-supervisor (if applicable) to oversee the thesis and the research paper. (Intended for Epidemiology Master students only)

  • When to submit: By the end of the second term.
  • Note: The name of the supervisor must be added in the comments box with the preference (primary supervisor or co-supervisor).

Exception 10-hour-rule

Purpose: Request permission to work more than 10 hours a week.

Extension of the time limit

Purpose: Extend the time limit to complete the program.

List of examiners for evaluation of the thesis

Purpose: Submit list of examiners for thesis evaluation before the defence, following their acceptance to evaluate.

For MSc candidates

For PhD candidates

Plan of study

Purpose 1: Submission of the request to enroll to the Practicum (PHR6910). (For PHR students)

  • When to submit: Forms must be submitted one month prior to the beginning of the term wanted.
  • Form to attach: Practicum Agreement (PDF)

Purpose 2: Submission of the Thesis Proposal. (For Epidemiology MSc/PhD students only)

  • When to submit: Forms must be submitted one month prior to the beginning of the term wanted.
  • Forms/Documents to attach:

Purpose 3: Submission of the Individual Study Plan (ISP). (For Epidemiology Doctorate students only)

Progress report

Purpose: Submit an Annual Research Progress Report.

For more information on the Annual Research progress report

TAC Report (or Thesis Advisory Committee Report)

Purpose 1: Submit a Report of the Thesis Advisory Committee or the Nomination of the Thesis Advisory Committee Members.

Purpose 2: Submission of the permission to write form. (For BCH/MIC/CMM/NSC)

Submission of thesis for evaluation

Purpose: Submit the thesis for evaluation.

Note: this request is submitted simultaneously with the Service Request ‘List of examiners for evaluation of the thesis’.

  • When to submit:
    • Following the first evaluation of the thesis, if the candidate has decided not to proceed to defence the revised thesis must be resubmitted within 120 days of this decision.
    • Following a Verdict 3 at the first thesis defence, the student must submit the revised thesis for evaluation within three (3) consecutive terms after the initial defence.
  • Forms to attach:
    • A pdf. copy of the thesis.
    • If submitted a revised version of the thesis, candidates are encouraged to include a separate document listing the changes made and identifying the corresponding page numbers in the original thesis as well as in the revised version. Should a candidate decide not to address some of the concerns of the examiners, it is recommended to give the reason for this decision.

Oral Defence

Purpose: To confirm that the candidate would like to proceed to the defence.

  • When to submit: Within 5 days of receiving the email with the thesis examiners feedback.
  • Forms to attach: Confirmation must be added in the comment box, i.e. "I wish to proceed to defence", or " I have decided to amend my thesis and make revisions, and therefore not to proceed to defence at this time."

Submission of contract with TTBE

Purpose: A student may request an embargo on public access to the thesis in certain circumstances, such as where publication of the thesis carries confidential or proprietary information.

  • When to submit: At any time following submission of the thesis for evaluation. As the embargo period applies to the final version of the thesis, it is preferred to include the completed Embargo request for with the Approval of final version of the thesis following the oral defence (Please allow a few additional days to obtain approval from the department Chair)
  • Forms to attach: Embargo Request form (PDF)

Leave of absence

Purpose: A student may apply for temporary leave from his or her studies on medical or compassionate grounds.

  • When to submit: Usually due by the third week of the applicable term. Please consult the University’s Sessional Dates page for more exact dates.
  • Forms to attach:

Deferred mark

Purpose: To obtain an extension for the submission of a final grade.

  • When to submit: Must be submitted within 5 working days of the missed assignment or exam.
  • Forms to attach:

Modification or cancellation of registration


  • Add or remove a course and change of the Academic Program/Plan
  • Enroll in the directed studies course.
  • Voluntarily withdraw from your program of study.

When to submit: Consult the University's Sessional Dates page for the relevant deadline and the course and exam timetables for more information on the courses offered during the desired term.

Forms to attach:

  • Modifications/Cancellation of Registration Form (PDF)
  • If applicable: Confirmation form the course coordinator
  • If applicable: Directed Studies Approval Form (PDF)
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