Forms and Policies


All new personnel are required to complete and submit some forms to either their departmental office or to the Health, Safety and Risk Management Office. This ensures that we have the most accurate and up-to-date knowledge possible about who is working at the Health Sciences Campus at any given time. Please download these forms to your device in order to fill them in.

The Access and Overview for New Personnel form is mandatory for all newcomers to the Health Sciences Campus and has multiple purposes. It acts as a checklist for relevant trainings, allows personnel to request access cards and/or keys, and gives personnel an important overview of workplace health and safety protocols. Download the Access and Overview for New Personnel form (PDF) to your device to fill it in, print it and submit it.

If you have an active access card or set of keys, and need to request a change to your level of access, please complete the Request for Access Changes form by downloading it to your device, filling it in, printing it and submitting it to the same office that you submitted the Access and Overview Form for New Personnel.

Waiver forms are also required for unpaid personnel working at the Health Sciences Campus. We tailor waiver forms to specific situations, and so we encourage supervisors, students and volunteers to contact the Health, Safety and Risk Management Office in order to start the process of creating a waiver form.


The University of Ottawa has many policies governing health and safety in the workplace, including:

Policy 33 - Security

Policy 66 – Violence Prevention

Policy 67 – Sexual Harassment

Policy 72 – Environmental Management and Sustainability

Policy 77 – Occupational Health and Safety

Laboratory-specific Policies

Policy for Pregnant Women in Laboratories

Policy on after hours access by research personnel to research laboratories

PPE for Hazardous Equipment

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