Are You a Returning Trainee?
Supplemental Information
Important
It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office as well as your program. See below for forwarding instructions.
DEADLINE: May 3, 2019 or unless indicated otherwise
Please ensure to use the links provided in the checklist via the Enrollment Website. Do not use the links from previous academic years, as they may have changed.
Mandatory requirements apply during a leave of absence; with the exception of CMPA, Immunization, VSS, and e-Learning modules.
Infographic of the groups who will be in touch with you.
CMPA
The CMPA office will send you renewal instructions by email in mid-May (academic cycle) or in mid-November (calendar cycle) indicating that your invoice is ready.
Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.
Training site:
If changing site within Ontario, kindly ensure to change your profile and consult this link: https://www.cmpa-acpm.ca/member-self-service.
Services for members
- Print proof of membership
- Obtain online receipts
- Obtain Statement of account
- Change contact information
- Change payment options
- Change province/type of work
- Re-set password on-line or via IVR (interactive voice response) or by phone
CMPA fee reimbursement
Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the MOHLTC website below.Where to Submit/Get Information
CMPA : (see “my membership”)
613-725-2000
MOHLTC - Medical Liability Protection (MLP) Reimbursement ProgramCPSO
Renewal of your CPSO license is done online.
Once you have returned your eLOA to the PGME office, we will forward to CPSO on your behalf. CPSO will then send a renewal package by e-mail. The package will include deadline and renewal instructions.
*Independent Practice License (IPL): Application deadline is May 17, 2019.
*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship. No trainee will be permitted to bill OHIP with an Educational license.
Where to Submit/Get Information
CPSO membership renewal
pge-renewals@cpso.on.ca
1-800-268-7096 x 673Electronic Letter of Appointment (eLOA)
Submit electronically. You will receive a message confirming “Successful submission”.
PGME will forward your eLOA to CPSO on your behalf; CPSO will not accept it unless it comes from PGME.
Starting after July 1st (off-cycle)?
- The eLOA covers only one academic year at a time (July 1st to June 30th). If you are starting after July 1st e.g. January 1st, the remainder of your training will be reflected on your eLOA for the following academic year. An LOA will never go beyond June 30th.
Error(s) on LOA:
- If the address on the LOA has changed, please submit your LOA and inform your program administrator of the update
To obtain a copy of LOA: Refer to “forms” in your checklist via the Enrollment Website.
Where to Submit/Get Information
Trainee Checklist on the Enrollment Website.
pgmeenrol@uottawa.caEmergency Preparedness
In the event of an emergency, a notification will automatically be sent to your uOttawa email. The Emergency Notification System (ENS) ensures you can be reached efficiently and effectively through a variety of methods. If you wish to be notified through your smart phone or tablet, you will need to sign up via Protection Services.
Fellows (not represented by PARO)
Feel free to contact the Fellowship Representative(s) to report any issues or concerns regarding your fellowship training.
Where to Submit/Get Information
Fellowship Representative: fellowrep@uottawa.ca
Immunization
The Medical Trainee Compliance Nurse will be contacting you directly regarding your immunization requirements, including timeline.
Failure to comply will result in a clinical suspension without pay.
Please send your results to the Medical Trainee Compliance Nurse, and not the hospital’s occupational health.
Where To Submit/Get Information
pgmed_immunise@uottawa.ca
Tel.: 613-562-5800 Ext. 2439
Leave of Absence (Maternity Leave, Sick Leave, etc.)
Mandatory requirements apply during a leave of absence:
- eLOA
- renewal of CPSO
- registration fee payment.
Upon return, it is your responsibility to ensure that you are fully compliant with:
- renewal of CMPA
- immunization & VSS
- e-learning modules
If you plan on taking vacation at the end of your leave, please inform the PGME office.
Where To Submit/Get Information
pgmerte@uottawa.ca and your Program Administrator
Re-affirmation of Declaration of Professionalism
Trainees must resubmit Declaration of Professionalism on the Enrollment Website.
Registration Fee (uOttawa): due May 31, 2019
Do not wait for the invoice from the University to pay the registration fee. You can pay your fee once you have received your Re-Enrollment notice which will contain your University of Ottawa student number/account – this is all you need to pay the fee. Please note that you cannot continue training on July 1st until your fees have been completely paid.
Cost: $770 annual fee payable to the University of Ottawa
The annual fee for 2020-2021 will increase to $805.
Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor.
Checklist not updated? Please allow 1 week for updates.
Where to Submit/Get Information
Registration fees can be paid using any of these methods:
- Online or by phone through your financial institution (recommended);
- Company is University of Ottawa, account is your student number.
- Cheque, bank draft or money order (at InfoService Express Payment drop box or by mail).
Do NOT pay or make payment to PGME.
You CANNOT pay in person with credit/debit card or cash. Visit Financial Resources for details.
Registration Fee Refund (uOttawa)
If applicable: due no later than 30 calendar days after final day of training.
Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30th. Forms submitted after the deadline will not be accepted.
Refunds will be issued by means of a cheque mailed to the trainee’s home address; please allow approximately 8 weeks for processing.
Where to Submit/Get Information
VSS or Self-Declaration
Trainees must complete the Vulnerable Sector Search (VSS) Self-Declaration form online available on the Trainee Checklist on the Enrollment Website.
PLEASE NOTE: You must apply for a new VSS if your previous one is older than five years. If this applies to you, contact the Office of Clinical Placement Risk Management (CPRM) for details.
Trainees will also be required to complete a HSPnet consent form for the purpose of storing information on our database. Contact the Medical Trainee Compliance Nurse for further information.
Where to Submit/Get Information
Trainee Checklist on Enrollment Website
129 Louis Pasteur Private, Suite 281
Ottawa, Ontario, K1N 1A2
CPRM@uottawa.ca
613-562-5800 ext. 3391Or
PGmed_immunise@uottawa.ca
613-562-5800 ext. 2439Visa Trainees
Additional requirements exist, including a valid employment authorization (work permit) and health insurance coverage.
Where To Submit/Get Information
PGME Fellowships and Visa Programs Coordinator at pgmefor@uottawa.ca
e-Learning Modules
Use of PC highly recommended to complete modules below
At the end of each module (and in order to receive credit) you must submit the statement of completion by completing the survey.
The following 4 modules must be completed annually:
- Module 1: WHMIS
- Module 2: Privacy and Information Security
- Module 3: Emergency codes
- Module 4: Tuberculosis Management
Access: Same login as your One45 account.
Modules completed on TOH or CHEO platform: Email PGME a screenshot of module completion.
Checklist not updated? Please allow 1 week for updates.
Where to Submit/Get Information
Medtech (IT)
Trainee checklist on Enrollment Website
pgmerte@uottawa.cauOttawa email account
It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office as well as your program.
You are responsible for checking your uOttawa email regularly. If you are not able to do so, ensure that your uOttawa emails are forwarded to an email address you check regularly; e.g. your hospital email address.
Where to Submit/Get Information
MedTech (username and password)
- Activating your @uottawa.ca email
- Configuring your email on a mobile device
- Forwarding your @uOttawa.ca email - Google Apps FAQs (scroll down to the question “Can I forward my @uOttawa.ca Gmail messages to another account”.
uoZone
The University of Ottawa’s online student services can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), etc.
Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000).