Are You a Returning Trainee?
Supplemental Information
Mandatory requirements apply during a leave of absence; with the exception of CMPA, Immunization and e-Learning Modules.
DEADLINE: May 1, 2018 or unless indicated otherwise
Please note that requirements indicated are PGME mandatory requirements and that individual hospital sites may have additional steps to follow. You are responsible for ensuring that you have also completed all hospital requirements.
PDF version of this page available.
Infographic of the groups who will be in touch with you.
CMPA
The CMPA office will send you a renewal email in mid-May (academic cycle) or mid-November (calendar cycle), indicating that your invoice is ready. Note that your renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.
Training site:
If changing site within Ontario, kindly ensure to change your profile.
Services for members
- Print proof of membership
- Obtain online receipts
- Obtain Statement of account
- Change contact information
- Change payment options
- Change province/type of work
- Reset password online or via IVR (Interactive Voice Response)
CMPA fee reimbursement
Eligibility criteria for reimbursement are set by each province/territory. In Ontario, you may visit the Ministry of Health and Long-Term Care webpage on the Medical Liability Protection (MLP) Reimbursement Program.
Where to Submit/Get Information
CMPA (see “My membership”)
1-800-267-6522 (within Canada) or 613-725-2000
CPSO
Renewal of your CPSO license is done online. Return your eLOA to the PGME office, and we will forward to CPSO on your behalf. CPSO will then send a renewal package by email. The package will include deadline and renewal instructions.
*Independent Practice License (IPL): Application deadline is May 18, 2018.
*Clinical Fellows: Any resident completing a residency program and being subsequently appointed as a clinical fellow must either renew his/her educational license or apply for an independent certificate of registration if intending to bill OHIP for services while pursuing the fellowship. No trainee will be permitted to bill OHIP with an educational license.
Where to Submit/Get Information
CPSO membership renewal
pge-renewals@cpso.on.ca
1-800-268-7096 ext. 673
Electronic Letter of Appointment (eLOA)
Verify all details of your eLOA. If all information is correct, submit electronically. You will receive a message of “Successful submission”; in the absence of this message, or if you submit in error, notify PGME.
If the eLOA is inaccurate, DO NOT submit; contact PGME. You will receive an email providing submission instructions.
PGME will forward your eLOA to CPSO on your behalf; CPSO will not accept it unless it comes from PGME.
Where to Submit/Get Information
Obtain from Trainee Checklist on the Enrollment Website.
PGME office: pgmeenrol@uottawa.ca
Emergency Preparedness
In the event of an emergency, a notification will automatically be sent to your uOttawa email. The Emergency Notification System (ENS) ensures you can be reached efficiently and effectively through a variety of methods. If you wish to be notified through your smart phone or tablet, you will need to sign up via Protection Services.
Enrollment Form (uOttawa)
Enrollment must be done online. Please update for ensuring to complete all fields and then submit. Note that changes to your name or legal status must be done by email.
Supporting documentation is required; e.g. marriage certificate, proof of name change, driver's license, copy of permanent residency or Canadian citizenship card.
Where to Submit/Get Information
Trainee Checklist on the Enrollment Website
PGME office: pgmeenrol@uottawa.ca.
For Visa Trainees
Additional requirements exist, including a valid employment authorization (work permit) and health insurance coverage.
Where To Submit/Get Information
PGME Fellowships and Visa Programs Coordinator at pgmefor@uottawa.ca
Immunization
The Medical Trainee Compliance Nurse will be contacting you directly regarding your immunization requirements, including timeline.
Failure to comply will result in a clinical suspension without pay.
Please send your results to the Medical Trainee Compliance Nurse, and not the hospital's occupational health.
Where To Submit/Get Information
1 Nicholas St, Suite 1216
Ottawa, Ontario, K1N 7B7pgmed_immunise@uottawa.ca
Tel.: 613-562-5800 Ext. 2439
Fax: 613-241-1527Leave of Absence (Maternity Leave, Sick Leave, etc.)
Mandatory requirements requirements apply during a leave of absence; i.e. eLOA, enrollment form, Registration fee payment, renewal of CPSO, etc. with the exception of CMPA, Immunization, and e-Learning modules.
It is your responsibility to ensure that you are fully compliant upon your return. If you plan on taking vacation at the end of your leave, please inform the PGME office.
Where To Submit/Get Information
PGME office at pgmeenrol@uottawa.ca
Re-affirmation of Declaration of Professionalism
Trainees must resubmit Declaration of Professionalism on the Enrollment Website.
Registration Fee (uOttawa): due May 25, 2018
Do not wait for an invoice from the University to pay the Registration fee. You can pay the fee once you have received your Re-Enrollment notice, which will contain your University of Ottawa student/account number – this is all you need to pay the fee. Please note that you cannot continue training until your fees have been completely paid.
Cost: $735 annual fee payable to the University of Ottawa
Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your Registration fees will be paid directly by the sponsor.
Where to Submit/Get Information
Registration fees can be paid using any of these methods:
- online, in person or by phone through your financial institution (recommended);
- Company is University of Ottawa, account is your student number
- debit card at InfoService;
- cheque, bank draft or money order (at InfoService Express Payment drop box or by mail).
You CANNOT pay with credit card or cash. Visit Financial Resources for details.
- online, in person or by phone through your financial institution (recommended);
Registration Fee Refund (uOttawa)
If applicable: due no later than 30 calendar days after final day of training.
Registration fee refunds apply to trainees starting off-cycle, other than June 30. Forms submitted after the deadline will not be accepted.
Refunds will be issued by means of a cheque mailed to the resident’s home address; please allow approximately 8 weeks for processing.
Where to Submit/Get Information
UGME Teaching Role
Part of your role is teaching medical students especially while they are in clerkship. One of the accreditation standards for UGME is to ensure that you are familiar with the UGME specific and overall objectives as well as the required clinical encounters.
You are able to access the objectives as well as clinical encounters documents via links to the UGME website in your One45 “Handouts & Links”, under “Postgrad”.
Please confirm that you have familiarized yourself with these documents by completing the task in your “To Dos”.
Access: uOttawa email/username
Where To Submit/Get Information
VSS Self-Declaration
Trainees must complete the Vulnerable Sector Search (VSS) Self-Declaration online.
Trainees will be required to complete a Hspnet consent form for the purpose of storing information on our database.
Where to Submit/Get Information
Trainee Checklist on the Enrollment Website
1 Nicholas St, Suite 1216
Ottawa, Ontario, K1N 7B7pgmed_immunise@uottawa.ca
Tel.: 613-562-5800 Ext. 3391e-Learning Modules
Use of PC highly recommended to complete modules below
At the end of each module (and in order to receive credit), you must submit the statement of completion by completing the survey.
The following 4 modules must be completed annually.
- Module 1: WHMIS
- Module 2. Privacy and Information Security
- Module 3: Emergency codes
- Module 4: Tuberculosis Management
Login: Same access as your One45 account.Where to Submit/Get Information
Trainee Checklist on the Enrollment Website
uOttawa email account
It is imperative to open a uOttawa email account in order to receive important communication from the PGME office as well as your program.
Where to Submit/Get Information
MedTech (username and password)
Activating your @uottawa.ca email
Configuring your email on a mobile device
Forwarding your @uOttawa.ca email - Google Apps FAQs (scroll down to the question “Can I forward my @uOttawa.ca Gmail messages to another account”.
uoZone
The University of Ottawa’s online student services can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), etc.
Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000).