Are You a Returning Trainee?

Please refer to the CMPA website for current Covid-19 updates.

Important:

• On January 1^st, 2022, trainees will receive an annual invoice for fees from January 1^st to December 31^st, 2022.

Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.

Training site:

You must advise CMPA of any changes to your training site; kindly ensure to change your profile and consult Member self-service.

Services for members

• Print Statement of Protection
• Obtain online annual receipt available in February 2022
• Obtain Statement of Account
• Change contact information
• Change payment options
• Change province/type of work
• Re-set password online or via IVR (interactive voice response) or by phone

CMPA fee reimbursement

Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the Medical Liability Protection (MLP) Reimbursement Program on the Ministry of Health and Long-Term Care (MOHLTC) website.

Where to Submit/Get Information

CMPA : (see “my membership”)

613-725-2000

inquiries@cmpa.org

MOHLTC - Medical Liability Protection (MLP) Reimbursement Program

Please refer to the CPSO website for current Covid-19 updates.

Renewal of your CPSO license is done online.

Once your eLOA is electronically signed and submitted, PGME will upload details of your appointment to CPSO on your behalf, beginning April 19, 2021. Once CPSO receives your LOA, they will send you a message via your CPSO Member Portal with instructions for renewal.

Important:

File status: Please ensure to view your on-line profile regularly throughout the re-enrollment process.

Independent Practice License (IPL): Application deadline is mid-May 2021.

*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship.  No trainee will be permitted to bill OHIP with an Educational license.

Where to Submit/Get Information

CPSO membership renewal

inquiries@cpso.on.ca

1-800-268-7096 x 617

Trainees must submit Declaration of Professionalism annually online.

Where to Submit/Get Information

Enrollment Checklist in Student Center via uoZone

Electronically sign and submit your eLOA online. 

Once your eLOA is submitted, a message will appear confirming successful submission. PGME will upload details of your appointment to CPSO on your behalf; CPSO will not accept it unless it comes directly from PGME.

Error(s) on eLOA:

• If the address on the eLOA has changed, please submit your eLOA to avoid delays. Note that you can update your address after your eLOA has been submitted. Your address can be updated in the Student Center via uoZone. Once you have updated your address, you can refresh your eLOA and print a copy for your records. 
• If the MD and/or any other information is incorrect, please contact PGME.

To obtain a copy of eLOA: Refer to “View/Print LOA” in your checklist via the Student Center.

Starting after July 1^st (off-cycle)?  

• The LOA covers only one academic year at a time (July 1^st to June 30^th).  If you are starting after July 1^st, e.g. January 1^st, the remainder of your training will be reflected on your LOA for the following academic year. Your LOA will never go beyond June 30^th.

Where to Submit/Get Information

Enrollment Checklist in Student Center via uoZone

PGME: pgmeenrol@uottawa.ca

In the event of an emergency, a notification will automatically be sent to your uOttawa email. The Emergency Notification System (ENS) ensures you can be reached efficiently and effectively through a variety of methods. If you wish to be notified through your smart phone or tablet, please sign up via Protection Services.

Where to Submit/Get Information

Protection Services

Feel free to contact the Fellowship Representative(s) to report any issues or concerns regarding your fellowship training.

NEW: Join our Facebook uOttawa PGME Fellowship Forum. Fellows can post questions, ask for advice, express concerns, share knowledge and experiences, sale or trade items, and much more!!! You can find us on Facebook by using their search engine: University of Ottawa PGME Fellowship Forum.

Where to Submit/Get Information

Fellowship Representative: fellowrep@uottawa.ca

Additional requirements exist, including a valid Canadian work permit and health insurance coverage.

Work Permit: If your work permit is expiring in the next 6 months and you haven’t yet received the documents required to extend it from our office, please contact the Fellowships and Visa Programs Coordinator immediately.

Where To Submit/Get Information

Fellowships and Visa Programs Coordinator at pgmefor@uOttawa.ca

The Risk Management Nurse Advisor will be contacting you directly regarding your immunization requirements, including timelines.

This includes annual TB testing, Diphtheria-Tetanus immunization every 10 years, and N95 Mask Fit Testing every 2 years.

Important:

There are no religious or philosophical accommodations for immunization requirement.

Please send your results to the Risk Management Nurse Advisor, and not the hospital’s occupational health.

Where To Submit/Get Information

Sarah Chung

PGmed_immunise@uOttawa.ca

Mandatory requirements apply during a leave of absence:

• eLOA
• Declaration of Professionalism
• renewal of CPSO
• registration fee payment

Prior to your return, it is your responsibility to ensure that you are fully compliant with:

• renewal of CMPA
• immunization & VSS/VSS Self-Declaration
• e-learning modules

If you plan on taking vacation at the end of your leave, please inform the PGME office and your Program Administrator.

Where to Submit/Get Information

PGME: pgmeenrol@uOttawa.ca

$840 annual fee (effective July 1, 2021) payable to the University of Ottawa

You will receive an invoice and communications from the Financial Resources Office on how to pay your Registration fee, and you will require your University of Ottawa student I.D./account number in order to do so. Your student I.D. can be found in uoZone. Please note that you cannot start training until your fees have been completely paid.

Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor.

Where to Submit/Get Information

Financial Resources

On-site InfoService and telephone services are closed until further notice. For information and queries, please chat with us online from 9 a.m. to 4:30 p.m., Monday to Friday or contact us using our online form.

uoZone

Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30^th.  Refer to PGME website for details.

Where to Submit/Get Information

PGME - Registration Fee Refund Request 

Trainees must complete the VSS Self-Declaration form online available on the Enrollment Checklist in the Student Center via uoZone.

The Faculty of Medicine Clinical Placement Risk Management (FoM CPRM) office is coordinating this effort, please watch for communications and instructions from them.

Where to Submit/Get Information

Enrollment Checklist in Student Center via uoZone

FoM CPRM office:

University of Ottawa (Roger Guindon Hall)
Faculty of Medicine (CPRM Office)
451 Smyth Road 2023
Ottawa, ON K1H 8M5

For VSS follow-ups, please contact FoM_CPRM@uOttawa.ca

Use of desktop/laptop highly recommended to complete modules below

Please ensure to use the links provided on the checklist in the Student Center via the uoZone. Do not use the links from previous academic years, as they may have changed.

At the end of each module (and in order to receive credit), you must submit the statement of completion.

The following modules must be completed annually:

• Module 1: WHMIS
• Module 2: Privacy and Information Security
• Module 3: Emergency codes
• Module 4: Tuberculosis Management

Login: Same credentials as your uOttawa email.

Select "Returning trainees" on the left hand side of the Brightspace webpage.

If modules were completed on The Ottawa Hospital (TOH) or Children’s Hospital of Eastern Ontario (CHEO) platform: Email PGME a screenshot of module completion.

Checklist not updated? Please allow 1 week for updates.

Where to Submit/Get Information

Medtech (IT)

Enrollment Checklist in Student Center via uoZone

PGME: pgmeenrol@uottawa.ca

It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Risk Management, as well as your program.

You are responsible for checking your uOttawa email regularly.  If you are not able to do so, ensure that your uOttawa emails are forwarded to an email address you check regularly; e.g. your hospital email address.

Where to Submit/Get Information

MedTech (IT) - username and password

• Activating your @uottawa.ca email:
• Configuring your e-mail on a mobile device:
• Forwarding your @uOttawa.ca e-mail: (scroll down to the question “Can I forward my @uOttawa.ca Gmail messages to another account?”

The University of Ottawa’s online student services/Student Center can be found on the uoZone student portal.  Access it for financial statements, tax forms (T2202), enrollment checklist, etc.

Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000)

Where to Submit/Get Information

Student Center via uoZone