Are You a Returning Trainee?
Supplemental Information
Important
It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Risk Management, as well as your program. See below for forwarding instructions.
DEADLINE: Due to technical issues, deadline is extended to June 1, 2020
Please ensure to use the links provided in the checklist via the Enrollment Website. Do not use the links from previous academic years, as they may have changed.
Mandatory requirements apply during a leave of absence; with the exception of CMPA, Immunization, N95 Mask Fit Testing, and e-Learning modules.
Information subject to change - refer to PGME website: https://med.uottawa.ca/postgraduate/updates-regarding-covid-19
Infographic of the groups who will be in touch with you.
CMPA
Please refer to the CMPA website for current Covid-19 updates.
New:
As of July 1st, 2020, CMPA will only maintain a calendar billing cycle that runs from January to December.- On July 1st, 2020, all trainees will receive an invoice for CMPA membership fees from July 1st to December 31st, 2020.
- On January 1st, 2021, trainees will receive an annual invoice for fees from January 1st to December 31st, 2021.
Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.
Training site:
If changing site within Ontario, kindly ensure to change your profile and consult this link: https://www.cmpa-acpm.ca/member-self-service.
Services for members
- Print proof of membership
- Obtain online receipts
- Obtain Statement of account
- Change contact information
- Change payment options
- Change province/type of work
- Re-set password on-line or via IVR (interactive voice response) or by phone
CMPA fee reimbursement
Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the MOHLTC website below. In Ontario, please visit the Medical Liability Protection (MLP) Reinbursement Program on the Ministry of Health and Long-Term Care (MOHLTC) website.Where to Submit/Get Information
CMPA : (see “my membership”)
613-725-2000
MOHLTC - Medical Liability Protection (MLP) Reimbursement ProgramCPSO
Please refer to the CPSO website for current Covid-19 updates.
Renewal of your CPSO license is done online.Once you have electronically submitted your LOA to the PGME office, it will automatically be forwarded to the CPSO. CPSO will then send you a renewal package by e-mail. The package will include deadline and renewal instructions.
Important:
File status: Please ensure to view your online profile as well as your Physiciansapply online account regularly throughout the re-enrollment process.*Independent Practice License (IPL): Application deadline is mid-May, 2020.
*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship. No trainee will be permitted to bill OHIP with an Educational license.
Where to Submit/Get Information
CPSO membership renewal
pge-renewals@cpso.on.ca
1-800-268-7096 x 673Declaration of Professionalism
Trainees must resubmit Declaration of Professionalism online.
Where to Submit/Get Information
Trainee Checklist on Enrollment Website
Electronic Letter of Appointment (eLOA)
Submit electronically. You will receive a message confirming “Successful submission”.
PGME will forward your eLOA to CPSO on your behalf; CPSO will not accept it unless it comes from PGME.
Starting after July 1st (off-cycle)?
- The LOA covers only one academic year at a time (July 1st to June 30th). If you are starting after July 1st e.g. August 1st, the remainder of your training will be reflected on your LOA for the following academic year. An LOA will never go beyond June 30th.
Error(s) on eLOA:
- If the address on the eLOA has changed, please submit your eLOA online and inform your program administrator of the update.
To obtain a copy of eLOA: Refer to “forms” in your checklist via the Enrollment Website.
Where to Submit/Get Information
Trainee Checklist on Enrollment Website
PGME: pgmesup@uottawa.ca
Emergency Preparedness
In the event of an emergency, a notification will automatically be sent to your uOttawa email. The Emergency Notification System (ENS) ensures you can be reached efficiently and effectively through a variety of methods. If you wish to be notified through your smart phone or tablet, please sign up via Protection Services.
Where to Submit/Get Information
Fellows (not represented by PARO)
Feel free to contact the Fellowship Representative(s) to report any issues or concerns regarding your fellowship training.
NEW: Join our Facebook uOttawa PGME Fellowship Forum. Fellows can post questions, ask for advice, express concerns, share knowledge and experiences, sell or trade items, and much more!!! You can find us on Facebook by using their search engine: University of Ottawa PGME Fellowship Forum.
Where to Submit/Get Information
Fellowship Representative: fellowrep@uottawa.ca
Immunization & N95 Mask Fit Testing
The Risk Management Nurse Advisor will be contacting you directly regarding your immunization requirements, including timelines.
This includes annual TB testing, Diphtheria-Tetanus immunization every 10 years, and N95 Mask Fit Testing every 2 years.
Important:There are no religious or philosophical accommodations for immunization and N95 Mask Fit Testing requirements.
Failure to comply will result in a clinical suspension without pay.
Please send your results to the Risk Management Nurse Advisor, and not the hospital’s occupational health.
Where To Submit/Get Information
pgmed_immunise@uottawa.ca
Tel.: 613-562-5800 Ext. 2439
Leave of Absence (Maternity Leave, Sick Leave, etc.)
Mandatory requirements apply during a leave of absence:
- eLOA
- renewal of CPSO
- registration fee payment.
Prior to your return, it is your responsibility to ensure that you are fully compliant with:
- renewal of CMPA
- immunization, N95 Mask Fit Testing & VSS
- e-learning modules
If you plan on taking vacation at the end of your leave, please inform the PGME office and your Program Administrator.
Where to Submit/Get Information
PGME: pgmesup@uottawa.ca
Registration Fee (uOttawa)
Cost: $805 annual fee payable to the University of Ottawa
You will receive an invoice and communications from the Financial Resources Office on how to pay your Registration fee, and you will require your University of Ottawa student/account number in order to do so. Your student number can be found on your enrollment notice. Please note that you cannot start training until your fees have been completely paid.
Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor.
Where to Submit/Get Information
On-site InfoService and telephone services are closed until further notice. For information and queries, please chat with us online from 9 a.m. to 5 p.m., Monday to Friday or contact us using our online form.
Registration Fee Refund (uOttawa)
Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30th. Refer to PGME website for details.
Where to Submit/Get Information
VSS or Self-Declaration
Trainees must complete the Vulnerable Sector Search (VSS) Self-Declaration form online available on the Trainee Checklist on the Enrollment Website.
The Office of Risk Mangement is coordinating this effort, please watch for communications and instructions from them.
Trainees will also be required to complete a HSPnet consent form for the purpose of storing information on our database. Contact the Risk Management Nurse Advisor for further information.
Where to Submit/Get Information
Trainee Checklist on Enrollment Website
129 Louis Pasteur Private, Suite 281
Ottawa, Ontario, K1N 1A2
613-562-5800 ext. 3391
CPRM@uottawa.caOr
PGmed_immunise@uottawa.ca
613-562-5800 ext. 2439Visa Trainees
Additional requirements exist, including a valid employment authorization (work permit) and health insurance coverage.
Where To Submit/Get Information
PGME Fellowships and Visa Programs Coordinator at pgmefor@uottawa.ca
e-Learning Modules
Use of desktop/laptop highly recommended to complete modules below
At the end of each module (and in order to receive credit) you must submit the statement of completion by completing.
The following modules must be completed annually:
- Module 1: WHMIS - To be renewed in April 2021
- Module 2: Privacy and Information Security
- Module 3: Emergency codes
- Module 4: Tuberculosis Management
Login: Same credentials as your uOttawa email.
Select "Returning trainees" on the left hand side of the Brightspace webpage.
If modules completed on TOH or CHEO platform: Email PGME a screenshot of module completion.
Checklist not updated? Please allow 1 week for updates.
Where to Submit/Get Information
Trainee Checklist on Enrollment Website
PGME: pgmesup@uottawa.ca
uOttawa email account
It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Risk Management, as well as your program.
You are responsible for checking your uOttawa email regularly. If you are not able to do so, ensure that your uOttawa emails are forwarded to an email address you check regularly; e.g. your hospital email address.
Where to Submit/Get Information
MedTech (username and password)
- Activating your @uottawa.ca email
- Configuring your email on a mobile device
- Forwarding your @uOttawa.ca email - Scroll down to the question “Can I forward my @uOttawa.ca Gmail messages to another account?”.
uoZone
The University of Ottawa’s online student services can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), etc.
Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000).
Where to Submit/Get Information