The Purchasing Services uses a web-based system called Medistore to manage all incoming inquiries relating to the purchase of goods and services. All requests for purchase order (PO) numbers can be done through this application.
E-Procurement Access Request Form
The table below indicates the number of quotes required based on the transaction category and the maximum amount for opening a call for tender.
$5,001 to $10,000
1 written quote
$10,001 to $50,000
2 written quotes
$50,001 to $100,000
3 written quotes
MERX – Call for tender
Please refer to Policy 36 - Supply of Goods and Services
Certain purchases made from NSERC (FOAP starting with 210_) and CIHR (FOAP starting with 220_) grants are closely scrutinized and, in some cases, may be deemed ineligible. This is especially true for items that can serve multiple purposes related not only to research, but also to administrative and/or teaching duties. For more information, please consult the Tri-Agency Financial Administration Guide.
If you are considering applying for a CFI grant, or if you are working on your application, you may contact:
Research Facilitators - Faculty of Medicine - assists principal investigators in the preparation and submission of the CFI proposal.
Office of Strategic Development Initiatives (SDI) - works on behalf of the principal investigator to assist and guide during the proposal submission and also helps to ensure the quality and clarity of the submitted proposals.
Procurement – Research - negotiates and approves all quotes and in-kinds contributions.
Purchasing Services - Faculty of Medicine- If you are ready to place a CFI order, please contact Purchasing Services. All quotes must have been approved prior to being ordered.
Please refer to “Section 7” of Procedure 4-3 - Procurement Standards and Procedures
Canada Foundation for Innovation (CFI) - Policy and Program Guide
All chargeable assessment, maintenance and repair of equipment must have a purchase order (PO) number to avoid confusion and delays in the payment of the invoice. Please contact Purchasing Services at firstname.lastname@example.org for available service providers.
MedTech (the Faculty’s IT services) is responsible for all requests relating to the support and service of technology at the Faculty of Medicine. Please consult with MedTech before requesting the purchase of any hardware or software.
For more common utility software, please visit the Information Technology Services software page. Most can be purchased directly from IT Services.
The Biobar has negotiated contracts with various suppliers that offer on-site access to primary research materials and products required for research activities.
Please visit the visit the Supplier page for a complete list of suppliers as well as the inventory page for available product.
It is strongly recommended to take advantage of the benefits that Purchasing Services offers. However, some exceptions may occur in which an individual will have to purchase goods over the $300 threshold.
In such cases, reimbursement can be requested using the “Request for Payment Form ”. The original signed form must then be submitted to Purchasing Services.
For any questions please contact email@example.com
Faculty of Medicine
University of Ottawa
Roger Guidon Hall
451 Smyth Road,
Ottawa, ON K1H 8M5
Tel.: 613-562-5800 ext. 8047Email: firstname.lastname@example.org
Monday to Friday, 8:00 am to 12:00 pm and 1:00 pm to 4:00 pm
Contact the University
75 Laurier Ave. East, Ottawa ONK1N 6N5 Canada