Policy on Requirements for passing 3rd Year Clerkship - Effective August 2021

Senate Request Number: 2019:UGRD-MED:10


Approved by the Undergraduate Curriculum Committee:  May 23, 2019

Approved by Faculty Council: June 4, 2019


Effective: June 2021


To pass 3rd year clerkship, a student must pass course codes:


CLI 3101, CLI 3102, CLI 3103, CLI 3104, CLI 3106, CLI 3107, CLI 3108, CLI 3109, CLI 3110, CLI 3111, MED4103*


*no grade attributed until the end of 4th year


Transition to Clerkship Part 2 (CLI3101)

To pass this course, the student must attend all mandatory sessions and obtain a pass on the preceptor evaluation. The case of a student with a failure will be discussed by the SPEC and the recommendation may include remediation, repetition of an academic year or dismissal from the program.

Clinical rotations

The clinical rotations are evaluated as pass/fail. To obtain a pass in the rotation, the student must pass the overall clinical performance evaluation and obtain a mark of 60% or more on the summative written examination. Failure in two clinical rotations will be discussed by the Student Promotion Executive Committee, who could recommend sanctions up to repetition of the academic year or dismissal from the program.

Clinical performance

The clinical objectives and mandatory components of each rotation must be met in order to pass the clinical performance evaluation.


A course or rotation may be failed despite adequate demonstration of knowledge and clinical skills due to a failure in the domain of professionalism. Any student registered in the MD Program is expected to adhere to the professional standards of the Faculty of Medicine and demonstrate professional behaviour within coursework and clerkship, as well as outside of the classroom and clinical setting when the student is clearly identifiable as a medical student. Any unprofessional behaviour in an official setting or in an official communication will be brought to the attention of the Vice-Dean of UGME, and may lead to remediation and/or academic sanction, which may include internal probation, recording on the MSPR, failure of a course or rotation, or dismissal from the Faculty of Medicine, based on the recommendations of the SPEC.

Submission of mandatory components:

In order for a clinical rotation to be considered complete, all mandatory components of the rotation (for example, submission of preceptor evaluations, One45 log, mini-clinical evaluation exercise) must be completed and submitted no later than two weeks after the end of the clinical rotation (third year) or elective/selective (fourth year).

Observed Structured Clinical Examination (OSCE)

Students must pass the year 3 summative OSCE which is held at the end of the third year in order to graduate from the MD Program.

A student with a failure in the year 3 summative OSCE will be required to retake the next year 3 formative OSCE. A failure of retake will be brought to the SPEC who may recommend remediation, repeating the academic year or dismissal from the program.

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