Undergraduate Medical Education Stipends Underlying Principles

Effective September 2008

Revised: March 31, 2021

 

CORE PRINCIPLES:

Association of Professors at the University of Ottawa (APUO) members

  • Teaching is an expected role for basic science faculty members and should be considered in the workload determinations. If teaching or curricular management/leadership is recognized in the workload or is less than or equal to 20% of the total workload, no stipend will be transferred to the Department. Basic science faculty who are APUO members and/or members of research institutes will not receive funds for teaching activities.
  • If curricular management/leadership is greater than 20% of total workload, an agreement is made between the Vice-Dean, UGME and the faculty members Department Chair to allow a transfer of funds to occur from the UGME Stipend Budget towards the Department to cover for teaching or administrative functions that exceed the 20% time involvement. This will allow the Department Chair to hire replacement teachers.
  • Adjunct professors will not receive compensation unless the commitment to teaching surpasses a minimum of 9 hours.

Clinicians Teachers

  • Equal stipend for equal time spent by faculty or community physicians providing curriculum or dedicated clinical teaching.
  • Equity between language streams.
  • Funds for members of a clinical department will be sent to the Department Chair who will distribute the funds accordingly.
  • Funds will be distributed to individuals who have processed an application for a Faculty appointment.

 

DEFINITION OF ROLES:

  • Academic Leader: Person (Clinician, Faculty Member or external person) who takes on an administrative responsibility related to the undergraduate medical education program (e.g. Co-Directors of Pre-Clerkship, Clerkship, Units, Evaluation, Clinical Skills and Content Expert).
  • Instructor: M.Sc. Graduate Students who are supervisors, small group facilitators, workshop leaders, seminar leaders providing dedicated teaching time (not during clinical work).
  • Lecturer: Individual (non member of the Association of Professors of the University of Ottawa [APUO]) who gives a lecture (preparation involved). For APUO members, this is already included in their workload.
  • Tutor: Supervisor, small group facilitator, coaches, workshop leader, seminar leader providing dedicated teaching time (not during clinical work). This would also include OSCE examiners.
  • Preceptor: Clinician who supervises students in the clinical area while providing clinical services.
  • Community member: non-clinician, who come to share their personal experience.
     

Undergraduate Medical Education Stipend Budget

  • Academic Leaders will be compensated at a rate of $500/day.
  • Unit Leaders
    • $500/week for the duration of the unit. This is equivalent to one day/week of work for each week.
  • Content Experts
    • $500/week for the duration of their content area. This is equivalent to one day/week of work for each week.
  • Rotation Directors- Anglophone Stream 
    • $5000 base stipend
      • Orientation - $1,000 (4 x .5 day);
      • Exam prep. and correction - $2000 (4 x 1 day); and
      • Curricular management - $2000 (4 x 1 day)
    • + $100 per student for feedback and MSPR (1 hour)
  • Rotation Directors – Francophone Stream
    • Less than 50 student weeks/year: $3,000
    • Between 50 and 99 student weeks/year: $8,000
    • More than 99 student weeks/year: $12,000
    • Accreditation Site Visits approved by DME Director: 500$/half day, see Accreditation Site Visits guidelines.
  • DME Clerkship Site Director
    • Less than 50 student weeks/year: $3,000
    • Between 50 and 99 student weeks/year: $8,000
    • More than 99 student weeks/year: $12,000
  • Creation or Major Revision of CBL, TBL and SLM Development or major revision of Case Based Learning Cases, Self-Learning Modules and Team-based Learning cases and quizzes. New and major cases or modules revisions must have been approved by the Curriculum Content and Revision Committee (CCRC).
    • 1500$ creation of case or module (40 hours)
    • 1000$ major revision of case or module (20 to 30 hours)
  • Lecturers (physicians, residents and health professionals)
    • $150/hour in preclerkship (including Transition Clerkship)
    • $100/hour in 3rd year clerkship (lectures as they are given 4 or more times yearly, as well as Transition to Residency).
  • Tutors/Instructors
    • $100/hour
  • Coaches (portfolio)
    • 100$/hour for 10 hours - physicians
  • PPE Trainers
    • $150/hour
  • Clinician preceptor PSD (Community Preceptor Program in Preclerkship)
    • $100/half-day per student
  • Clinician preceptors - Clerkship including and 4th year mandatory rotations
    • $400/week ($80/jour) for physicians with a faculty appointment who are not part of a practice plan (AFP) who take clerkship students into their office/clinic.
    • $250/week for physicians with a faculty appointment who participate in preceptoring activities taking place at Montfort Hospital.
    • $250/week for physicians with a faculty appointment who are not part of a practice plan (AFP) who take clerkship students in hospital setting.
    • Top-up 150$ to DME preceptors through Network with Faculty Appointment
    • Queensway Carleton $400/week
  • Clinician preceptors – Transition to Clerkship
    • Observerships, $200 per student per day for physicians with a faculty appointment who are not part of a practice plan (AFP) who take clerkship students into their office/clinic.
  • Clinician preceptors – 1st, 2nd and 4th UO Electives
    • $125 per student for a minimum of 10 hours – physicians with faculty appointment in the Ottawa region
    • $65 per student for a minimum of 10 hours - Health Professionals approved by the Vice-Dean

This amount will be paid upon reception of student’s evaluation.

  • Faculty Development
    • Trainer $95/hour
    • Participant $65/hour
  • Specific projects related to medical education, stipends will be paid to group leaders according to the length of the project.
  • Community representatives participating in curriculum renewal committees
    • $500 per year
  • Representatives of community agencies and charitable organizations (I&PH) will be remunerated at the rate of $50/hour. Including participating patients for SIM session.

 

Undergraduate Medical Education Operational Budget

  • Administrative Support – Clerkship
    • $65/student/week is paid to the Departments or Community Hospitals for the administrative support required during Clerkship (including 4th year mandatory rotations
  • Administrative Support – Transition to clerkship
    • $50/student is paid to the Departments or Community Hospitals for the administrative support required.
  • ACLS providers – Emergency Medicine
    • 280$/student is paid for providing ACLS training to U of O students.
  • DME RATE:
    • The Faculty of Medicine will support an administrative assistant to run the program at the distributed sites at .3 FTE (1 ½ days per week) for the time being. An FTE in a similar position at the University is paid approximately $45,000.00.
    • Therefore, .3 of an annual salary of $45,000.00 = $13,500.00.
    • a one-time start-up amount of $2,000.00 will be paid to help with the purchase computer equipment, letterhead, etc.
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